Credit Administrator - Sandton

Duties & Responsibilities

KEY OUTPUTS :

Daily Responsibilities

• Preparing accurate reconciliations of creditors' statements to invoices received for review and payment
• Preparing and accurate processing of pre-payment and term creditors
• Processing of touring and non-touring payments on Tourplan
• Verification of new or amended supplier banking details in accordance with the company's AML and FICA policies.
• Loading all payments for authorization on various banking platforms
• Allocating payments accurately to creditors ledger on Tourplan
• Preparing and sending remittance advices and proof payments to relevant stakeholders
• Updating the cashflow as required
• Liaising with creditors and reservations managers and consultants and all other relevant parties to resolve any queries in a courteous, efficient and timely manner
• Ensure that all invoices are filed correctly
• Checking and processing Third Party Barters
• Ensuring that compliant documents are received and that the VAT is reconciled according to the VAT act.
• Adhoc duties as needed

Weekly Responsibilities

• Review of open vouchers on allocated suppliers

Monthly Responsibilities

• Ensuring that tax invoices for payments made on pro forma invoices are received according to specified timelines.

Key Responsibilities & Duties

• Invoice Processing: Receiving, verifying, and capturing supplier invoices and credit notes accurately.
• Reconciliation: Performing monthly supplier reconciliations against statements to ensure accuracy.
• Payment Management: Preparing and loading EFT payments on online banking platforms.
• Query Resolution: Investigating and resolving queries from suppliers and internal departments regarding payments.
• Administrative Duties: Maintaining accurate creditor records, filing, and assisting with audits.
• Compliance: Adhering to internal financial policies, procedures, and statutory regulations.

Desired Experience & Qualification

KEY REQUIREMENTS AND SKILLS:

• Education: A Grade 12 certificate is minimum; a Diploma/Degree in Finance is advantageous.
• Software Skills: Proficiency in MS Excel (intermediate/advanced) and Tourplan
• Soft Skills: Strong analytical skills, communication, time management, conflict resolution, and attention to detail and high integrity.

• Experience: 3-5 years of experience in a similar role.