Touring Financial Accountant- Sandton

Introduction

As a member of the Centre of Excellence Team, you will play a crucial role in fostering a culture of excellence and continuous learning within the organization. You will collaborate closely with various departments to identify areas for improvement, develop best practices, and provide support to ensure successful implementation of initiatives.

Duties & Responsibilities

Key Outputs

Daily Responsibilities

• Liaising with suppliers, reservations managers, consultants, and other relevant parties to resolve queries.
• Reviewing and releasing payments on different banking platforms.
• Bateleur Club
  • Daily management and processing of Bateleur Club transactions.
  • Providing financial support for relationship managers and reservations teams.
• Acting as the Finance liaison for:
  • Sales
  • DMC
  • Commercial teams
  • The broader Finance team
• Ensuring compliance with company policies including:
  • AML (Anti-Money Laundering)
  • FICA regulations
• Checking and approving refunds and commissions in line with the Refunds, AML, and FICA policies.
• Continuous review of internal controls.

Weekly Responsibilities

• Performing ad hoc functions to ensure the efficiency of the Touring Team.
• Preparing bank reconciliations and resolving any related queries.
• Bateleur Travel
  • Processing and reconciliation of credit card transactions.
• Bateleur Club
  • Reconciliation and clearing of suspense account transactions.
  • Following up on membership shortfalls.

Monthly Responsibilities

• Tourplan Financial Period Close
  • Ensuring deadlines and established processes are followed.
• Banking and Reconciliations
  • Revaluation and review of all bank reconciliations.
  • Preparing and reviewing Balance Sheet reconciliations.
• PTJ Processes
  • Reviewing regional stock sheets.
  • Processing stock movements according to stock sheets.
  • Investigating stock write-offs.
• VAT Management
  • VAT calculations.
  • Submissions via SARS e-Filing.
  • Resolution of VAT queries.
• Bateleur Travel
  • Preparation and review of revenue.
  • Quarterly revenue reconciliations.
• Bateleur Club
  • Reconciliation of member statements.
  • Calculation of Relationship Manager commissions.
  • Preparation of month-end schedules.
  • Processing monthly expiries.
• Financial Reporting
  • Management account preparation and review.
  • Accurate monthly and quarterly forecasting.
  • Budget preparation, implementation, and maintenance.
• Audit Support
  • Participation in intermediate and year-end audits.
  • Participation in internal reviews.
• Debtors Support
  • Supporting the Debtors team and Team Leader.
  • Attending Debtors review meetings.
  • Providing feedback to the Touring Finance Manager on risk areas.
• VAT Liability Management
  • Reviewing deemed VAT with the aim of maintaining a reduced liability.
• Miami Accounting
  • Full accounting function to Trial Balance (TB).
• Ground Handling
  • Processing revenue and cost of sales in Tourplan.
  • Managing credit card expenses.
  • Managing fuel usage.
• WeExpense System
  • Loading credit card statements within specified timelines.
  • Reviewing and authorising credit card expenses.
  • Raising provisions for open claims.

Key Responsibilities and Duties

Payment and Reconciliation Review

• Review and authorize supplier reconciliations and payments, including foreign suppliers.

Accuracy and Compliance

• Maintain accurate and up-to-date ledgers.
• Ensure compliance with company policies.

Query Resolution

• Resolve complex queries and disputes efficiently.
• Act as an escalation point when necessary.

Reporting and Deadlines

• Ensure all month-end deadlines are met.

Process Improvement

• Identify and implement improvements to team efficiencies and workflows.

Risk Management

• Monitor and manage high-risk agents.

Tourplan Financial Oversight

• Full responsibility for Tourplan transaction flows, accounting, reporting, and internal controls.

Month-End Management

• Ensure the full month-end process is adhered to.

Desired Experience & Qualification

Key Competencies and Skills

Negotiation Skills

• Ability to solve problems and find solutions while maintaining strong relationships with internal and external stakeholders.

Analytical Skills

• Ability to analyse financial data and identify trends.

Accuracy and Attention to Detail

• High level of accuracy when performing financial reconciliations.

Resilience

• Ability to work under pressure and meet tight deadlines.

Required Qualifications and Experience

Education

• Relevant Accounting Qualification, Diploma, or Degree.

Experience

• 3–5 years of related accounting experience.

Skills

• Strong analytical, communication, and interpersonal skills.

Technical Proficiency

• Advanced proficiency in Microsoft Office, particularly Excel.
• Experience with Tourplan.