XTN-5470704 | EXECUTIVE ASSISTANT

The Executive Assistant provides comprehensive support to senior leadership, ensuring efficient operation through a variety of administrative, logistical, and project-related tasks. The role is pivotal in managing the leader's calendar, coordinating high-level meetings and events across the APAC region, and facilitating communication and travel arrangements.

Join an influential role within a dynamic team, where you have the opportunity to shape event execution and communications on a regional scale. This position offers a chance to directly contribute to the strategic planning and operational efficiency of leadership. Additionally, the role provides avenues for leading special projects and developing professional relationships across the business.

• Efficiently manage and prioritize executive calendars, using tools like Google Calendar, to align with the leader’s strategic business objectives.
• Ensure the leader is well-prepared and punctual for all engagements.
• Support senior leadership through administrative tasks and by facilitating internal meetings.
• Organize and lead the logistical aspects of team events, including APAC planning sessions, leadership summits, and quarterly business reviews.
• Design and implement comprehensive event plans and communication strategies for APAC-wide initiatives such as All Hands meetings and leadership summits.
• Handle both domestic and international travel arrangements, including itinerary planning, visa processing, and expense report management.
• Maintain records of team travel and monitor vacation schedules.
• Build and maintain relationships with key stakeholders outside of the immediate team.
• Lead and contribute to special projects focused on people and organizational development within the Center of Excellence (COE).
• Undertake additional tasks and small-scale projects as needed.

• Proven experience in executive assistance or similar administrative roles, preferably in a fast-paced, multinational environment.
• Strong proficiency in managing complex calendars and organizing high-level corporate events.
• Exceptional organizational skills with an ability to prioritize tasks and manage time effectively.
• Advanced proficiency in Google Calendar, Microsoft Office Suite, and other corporate communication tools.
• Excellent interpersonal and communication skills, capable of handling sensitive information with discretion.
• Detail-oriented approach with a focus on accuracy and the ability to produce high-quality work under tight deadlines.

• Ability to lead projects and take initiative in a dynamic business setting.
• Experience in creating high-level presentations and strategic communication plans.
• Knowledge of APAC business etiquette and practices.
• Cultural sensitivity and the ability to engage effectively with a diverse range of cultures and business practices.
• Adept at stakeholder management and cultivating professional relationships.