XTN-599E782 | BILLING COORDINATOR

The primary function of this role is to assist with financial operations, focusing on the management of invoicing processes. The position serves as a crucial link between the business, project management, and finance departments, ensuring timely and accurate billing operations.

This position offers the unique opportunity to work in a dynamic, cross-functional environment that fosters professional growth and development. You will gain invaluable experience in financial operations and project management while contributing to the efficiency and effectiveness of billing processes. Additionally, this role provides a platform to directly impact the financial health of the organization and enhance client satisfaction through prompt and accurate billing services.

• Collaborate with Business and Project Managers to ensure that invoices are processed accurately and in a timely manner.
• Maintain customer billing requirements and instructions
•  Provide customer support as needed and requested
•  Work with project managers and business management team for accuracy of billing rates
•  Follow documented accounting policies and procedures with the support and guidance of AR and/or Business Manager
•  Perform monthly evaluation of customer AR aging for cleanup and past due invoices  Escalate all issues and concerns to your direct manager
•  Research and identify discrepancies on invoices before submitting to customer  Make system corrections to ensure clean accurate documentation is being passed on to the customer
•  Cross-coordinate with project controls team for request to move time from billable to non-billable to initiate a write-off request.
•  Review KPI reports weekly and work unbilled tickets as much as possible before next weekly meeting is to be held
•  Cross trains billing coordinators on duties to ensure continuity during absences. 
•  Consistently maintains a professional, courteous, and customer focused mindset throughout daily engagements.
•  Willing to accept and perform other work as assigned when needed. 
• Prepares and reconciles monthly billing reports. 
• Facilitates time corrections directed from Project Managers in a timely, efficient, and accurate manner. 

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
•  Bachelors Degree in Accounting or Finance and/or related work experience
•  MS Office Products
•  Experience with GP, Microsoft Dynamics preferred 
• Must promote and embody all company core values
•  Excellent ability to conceptualize long-term business goals and develop orderly processes to accomplish those goals 

• PHYSICAL DEMANDS The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Prolonged sitting or standing for long periods of time. • Frequent walking, bending, stooping, reaching, pushing and pulling • Periodic travel may be required • Must be willing to work flexible hours, including weekends and/or evenings as necessary (based on project demands) • Normal office environment and equipment • Work at a computer terminal for extended periods of time • Frequently work at fast pace with unscheduled interruptions