XTN-9DB0182 | BOOKKEEPER

We are seeking a detail‑oriented Junior Bookkeeper to support the Finance team with daily bank reconciliations, high‑volume data entry, corporate card and expense claim processing, fixed asset recording, and general accounting support. This role is ideal for someone early in their accounting career who is accurate, organised, and confident managing large volumes of transactional work.

•  Health Insurance/HMO 
•  Enjoy unlimited MadMax Coffee
•  Diverse learning & growth opportunities
•  Accessible Cloud HR platform (Sprout)
•  Above standard leaves

• Key Responsibilities – Junior Bookkeeper

   

  1. High‑Volume Bank Reconciliation (Primary Duty)

  • Perform daily manual reconciliation of multiple bank and corporate card accounts in Xero.
  • Match, code, and clear all transactions with supporting documentation.
  • Investigate discrepancies promptly and escalate unresolved items.
  • Maintain a clean, up‑to‑date reconciliation status across all accounts.

   

  2. Expense Claims & Corporate Card Processing (Supporting the Accounts Payable Officer – Donna Gonder)

  • • Allocate corporate card payments from the Wise bank account to the correct employee corporate card expense claims in Xero.
    • Ensure all corporate card transactions are fully documented, matched, and reconciled daily.
    • Assist AP Officer with corporate card expense reports and recording related tasks as requested.

   

  3. Transaction Coding & Ledger Maintenance

  • • Accurately code high volumes of bank, expense, and supplier transactions in Xero.
    • Assist in clearing suspense and unallocated transactions.
    • Ensure consistency in coding across departments and entities.

   

  4. Data Entry & Accounts Payable Support

  • • Enter supplier bills, invoices, receipts, journals, and payments accurately into Xero.
    • Upload relevant documentation to maintain complete audit trails.
    • Support the AP Officer with supplier invoice processing, staff reimbursements, and basic payment preparation.
    • Maintain organised AP records and ensure document completeness.

   

  5. Month‑End Close Support

  • • Provide fully reconciled bank, corporate card, and cashbook accounts for month‑end close.
    • Assist with reconciliation schedules, accruals, journal entries, and other financial reports.
    • Ensure all submissions are completed accurately and within month‑end deadlines.

   

  6. Fixed Assets Recording & Register Maintenance

  • • Review invoices to identify capitalisable fixed assets in accordance with company policy.
    • Record new fixed assets accurately into Xero or the Fixed Asset Register.
    • Capture all relevant asset details including description, date, supplier, cost, location, and useful life.
    • Attach supporting documents such as invoices, approvals, and delivery records.
    • Reclassify capital assets from expense accounts when required.
    • Assist with monthly depreciation runs and reconciliation of the asset register to the GL.
    • Maintain records of disposals, transfers, and write‑offs as directed by senior finance staff.

   

  7. Documentation & Compliance

  • • Maintain organised digital files for all receipts, invoices, fixed asset documents, and supporting material.
    • Follow internal control procedures for documentation, approvals, and coding accuracy.
    • Assist with internal and external audit requests by preparing required documentation.

   

  8. Other Duties as Required

  • Provide assistance with ad hoc finance tasks as requested by senior finance team members.
  • • Support special projects, process improvements, data clean‑ups, and system updates when assigned.
    • Assist with reporting preparation, reconciliations, or general financial analysis under guidance.
    • Offer backup support during peak periods or staff absences.

Qualifications – Junior Bookkeeper

Education

- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (preferred but not required).

Experience

• 1–3 years of experience in bookkeeping or accounting support roles.
• Experience with Xero preferred but trainable candidates will be considered.
• Beneficial exposure to bank reconciliations, expense claim processing, accounts payable, data entry, and fixed asset processing.

Technical Skills

• Understanding of basic accounting principles.
• Ability to use or quickly learn Xero.
• Intermediate Excel/Google Sheets skills.
• Familiarity with cloud finance tools such as Wise, Hubdoc, Dext, or Expensify is an advantage.

Soft Skills

• Strong accuracy and attention to detail.
• Good organisational and time‑management skills.
• Clear communication and proactive problem‑solving.
• Ability to manage repetitive tasks and meet daily deadlines.
• Willingness to learn, adapt, and follow structured finance procedures.