Job Openings XTN-3518138 | ADMIN AND PROJECT COORDINATOR

About the job XTN-3518138 | ADMIN AND PROJECT COORDINATOR

The Admin + Construction Project Coordinator supports both the administrative and operational functions of NAMER for Athena Blue Global. In addition, this role will support team members on Construction Projects in a coordinator capacity.

 

This role ensures the smooth internal business operations and project execution for our clients including - execution of project logistics, document control, procurement coordination, scheduling, and communication between field, office and sr Project Managers at Athena Blue.

 

The position combines administrative expertise with construction project management knowledge.

  • HMO on Day 1 plus 1 free dependent
  • Group Life Insurance 
  • Unused leave monetization
  • Fixed weekends off

Key Role Specifics

Administrative Duties

·       Administrative support – Assist Head Namer and MD on admin tasks

·       Travel management - Assist with travel coordination and booking and event planning for global team

·       Insight decks – Assist in compiling decks and reports based on content from team

·       SharePoint management – audit and ensure files are saved correctly. Look for simplicity and improvements.

·       Meeting management - Prepare meeting agendas, send invites, record minutes, and distribute action items to relevant parties including follow-ups.

·       Platform management – audit and seek info from team members on our platforms (Harvest / Forecast, Pipedrive, Smartsheet, SharePoint)

Project Coordination Duties

·       Support the Project Management team in developing, updating, and monitoring construction schedules, progress reports and other administrative tasks

·       Communicate with subcontractors, suppliers, and consultants to confirm scope alignment and delivery expectations.

·       Coordinate procurement of OFI, ensuring suppliers meet project timelines and specifications.

·       Prepare and update logs (RFIs, submittals, change orders, site instructions, punch lists, etc.).

Key Performance Indicators

  1. Project Documentation Accuracy & Timelines
    1. 95% of project documents submitted accurately and on time

 

  1. Procurement & Material Delivery Performance
    1. 95% of materials procured and delivered by the agreed deadline

 

  1. Milestone Tracking & Reporting Accuracy
    1. Accuracy of project milestone reporting measured against actual progress (target: 98%+).
    2. Milestone updates submitted by required reporting dates (target: 100%).

 

  1. Cross-Team Communication Quality
    1. Stakeholder satisfaction score for communication clarity and consistency (target: 4.5/5).
    2. Response time to internal queries (target: within 24 hours).

 

  1. Safety & Compliance Adherence
    1. Compliance rate with safety and administrative requirements (target: 100%).
    2. Number of non-conformances or corrective actions required (target: zero or continuous reduction QoQ).
  • Strong understanding of construction documentation and project workflows.
  • Excellent organizational, communication, and multitasking skills.
  • Proficiency in Microsoft products. Knowledge of Pipedrive, Smartsheet, Harvest / Forecast and project management tools (e.g., Procore, Buildertrend, or PlanGrid) are a bonus
  • Financial literacy (cost coding, invoicing, purchase orders).
  • Ability to read and interpret drawings and specifications.

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