XTN-4360872 | EXECUTIVE ASSISTANT

We are seeking a highly organized and proactive Executive Assistant with strong Human Resources experience to support the General Manager in day-to-day administrative tasks and HR functions. This role combines executive-level administrative support with responsibilities in recruitment, onboarding, and employee engagement. The ideal candidate is detail-oriented, resourceful, and able to manage multiple priorities in a fast-paced environment.

• Opportunity to work closely with senior management, gaining invaluable exposure to business operations and strategic decision-making.
• Chance to play a pivotal role in shaping the company's culture through direct involvement in HR initiatives.
• Diverse responsibilities that provide a dynamic and challenging work environment.

• Key Responsibilities

  Executive Support

  • Manage and maintain the General Manager’s calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare agendas, take meeting minutes, and ensure follow-up on action items.
  • Handle confidential information with discretion.
  • Coordinate internal and external communications on behalf of the General Manager.
  • Assist in preparing reports, presentations, and other documentation.

  Human Resources Support

  • Assist in the recruitment process: posting job ads, screening resumes, scheduling interviews.
  • Support onboarding of new hires: prepare documentation, coordinate orientation sessions, and ensure smooth integration.
  • Maintain employee records and HR databases.
  • Help organize training sessions and employee engagement activities.
  • Ensure compliance with company policies and labor regulations.

  Administrative & Coordination Tasks

  • Organize and coordinate company events, meetings, and team-building activities.
  • Manage office supplies and liaise with vendors when needed.
  • Support other departments with administrative tasks as required.

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• Qualifications

  • Bachelor’s degree in Business Administration, Human Resources, Accounting or related field.
  • Minimum 3-4 years of experience as an Executive Assistant or similar role, with HR responsibilities.
  • Strong organizational and time-management skills.
  • Excellent communication and interpersonal abilities.
  • Proficient in MS Office Suite and HR software/tools.
  • Ability to handle sensitive information with confidentiality.

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• Key Competencies

  • Attention to Detail – Ensures accuracy in all tasks.
  • Multitasking – Handles multiple priorities effectively.
  • Problem-Solving – Anticipates issues and provides solutions.
  • Professionalism – Maintains a high level of integrity and discretion.
  • Applicants with experience in accounting, human resources management, or a tax background will be considered a plus.