Job Openings XTN-8AF4665 | ACCOUNTS RECEIVABLE OFFICER AND GENERAL ACCOUNTING

About the job XTN-8AF4665 | ACCOUNTS RECEIVABLE OFFICER AND GENERAL ACCOUNTING

The Accounts Receivable Officer is responsible for managing all billing, customer invoicing, related‑party charging, donation recording, fixed asset updates, and collections. This role ensures accurate and timely receivables processing, strong documentation practices, and supports senior finance staff with general accounting tasks.

•  Health Insurance/HMO 
•  Enjoy unlimited MadMax Coffee
•  Diverse learning & growth opportunities
•  Accessible Cloud HR platform (Sprout)
•  Above standard leaves

  • A. Related‑Party Billing (Monthly)

    • Calculate monthly related‑party charges for shared services and intercompany allocations.
    • Collect data from HR, IT, Operations, Payroll, and other departments.
    • Prepare draft invoices in Xero and submit to the Finance Manager for approval.
    • Issue approved invoices, ensuring correct coding and documentation.
    • Maintain and reconcile the related‑party AR schedule.
    • Follow up and escalate overdue related‑party invoices.

     

    B. Customer Invoicing & Collections

    • Prepare and issue invoices for events, services, and other billable items.
    • Ensure invoices are accurate and supported with correct documentation as received from the operations team.
    • Maintain customer billing records in Xero.
    • Follow up with external customers regarding overdue invoices.
    • Maintain AR aging reports and provide weekly AR status updates.
    • Escalate disputes or long‑outstanding balances to senior finance staff.

     

    C. Venue Deposit Refunds

    • Prepare documentation for venue deposit refunds.
    • Ensure approvals and supporting items are complete.
    • Raise refund entries in Xero and coordinate with AP for processing.
    • Maintain accurate tracking of deposit inflows and refunds.

     

    D. Fixed Assets Recording & Register Maintenance

    • Identify capitalisable fixed assets from supplier invoices.
    • Record new assets in Xero or the fixed asset register.
    • Ensure complete asset details: name, date, supplier, cost, category, useful life, location.
    • Attach supporting documentation (invoices, approvals, delivery records).
    • Assist with monthly depreciation runs and register reconciliations.
    • Update for disposals, write‑offs, or transfers as directed.

     

    E. Donations Recording & Donor Management System Updates

    • Capture and review donations received from external donors.
    • Enter donation information into the donor management system.
    • Reconcile donation entries to bank transactions processed by finance.
    • Follow up on unmatched or unclear donations.
    • Maintain accurate documentation for donation reporting and audits.

     

    F. General Accounting Support / Other Duties

    • Assist senior finance staff with ad hoc tasks, analysis, and reconciliations.
    • Support process improvements and system updates.
    • Prepare documentation for month‑end and audit activities.
    • Provide backup support to AP, bookkeeping, or other finance roles.
    • Perform additional duties as required to support finance operations.

  • Qualifications – Accounts Receivable Officer

     

    Education and Experience

    • Bachelor’s degree in Accounting, Finance, Business, or a related field (preferred).
    • 3-5  years experience in AR, billing, customer invoicing, or finance administration.
    • Experience with donor management systems and intercompany billing is an advantage.

     

    Technical Skills

      • Strong understanding of AR processes, reconciliations, and billing cycles.
      • Proficiency with Xero invoicing and AR tools.
      • Intermediate Excel/Google Sheets skills.
      • Ability to record donations and reconcile to bank transactions.
      • Ability to maintain AR schedules and fixed asset records.

     

    Soft Skills

      • Strong communication skills with external customers and donors.
      • High attention to detail and accuracy.
      • Excellent organisation and time‑management skills.
      • Ability to manage recurring monthly cycles independently.
      • Strong problem‑solving skills.

  • Soft Skills

      • Strong communication skills with external customers and donors.
      • High attention to detail and accuracy.
      • Excellent organisation and time‑management skills.
      • Ability to manage recurring monthly cycles independently.
      • Strong problem‑solving skills.

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