XTN-DEB5736 | ACCOUNTING CLERK (ACCOUNTS PAYABLE)

BASIC FUNCTION

The Accounting Clerk A/P is responsible for the verification and input of invoices for vendors. This role also assists with audits, ensuring that invoices are accurate and that proper accounting procedures are followed as payment for services are made.

ESSENTIAL RESPONSIBILITIES AND PRINCIPAL ACCOUNTABILITIES

Denotes "essential functions" in accordance with the guidelines of The Americans with Disabilities Act. The essential functions of this position include, but are not necessarily limited to, those specifically identified in this description. The position and its essential functions may change over time and these changes may not necessarily be reflected in the position description. The Company may, at its sole discretion, add to, change, or expand the essential or marginal functions of the position.

·        Must promote and live up to the Intelletrace core values:

Communication, Teamwork, Respect, Accountability, & Learning

• Responsible for auditing and entering invoices and credits Vendor accounts on a monthly basis
• Maintains accurate records and control reports
• Reviews invoices for accuracy, submitting for approval, and attaching appropriate documentation
• Organize and maintain accounting files
• Reconciles vendor statements, researches and assists with corrections of any identified discrepancies
• Sends all disputed amounts found to Service Delivery Team for proper filing
• Assists in documentation of departmental workflows and processes
• Performs various clerical duties such as word processing, data entry
• Performs other related duties as assigned or requested

COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies:

·        Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

·        Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

·        Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

·        Customer & Vendor Service – Manages difficult customer and /or Vendor situations with ease; Responds promptly to situational needs and resolves identified issues with customers and/or Vendors.

·        Planning/Organizing - Prioritizes and plans work activities daily; Uses time efficiently and plans for additional resources.

·        Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

• Dependability  - Follows instructions; Takes responsibility for own actions; Completes tasks on time.
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Accountability - projects, and problems; is results-oriented: "gets it done"; focuses on the customer's experience and outcome.

·        Initiative  - Volunteers readily; Undertakes  self-development  activities; Seeks  increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to work near moving mechanical parts. The noise level in the work environment is usually moderate.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; talk or hear.  The employee is frequently required to reach with hands and arms; stand and walk.  The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl and taste or smell.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability generally required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

·        EDUCATION/EXPERIENCE: Associate degree (A.S.) and one to three years related experience and/or training; or equivalent combination of education and experience. Three to five years of field experience is preferred. Previous experience or exposure to the Financial Services industry is helpful.

·        LANGUAGE ABILITY: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

·        MATH ABILITY: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

·        REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

·        COMPUTER & TECHNICAL SKILLS: To perform this job successfully, an individual should be proficient in Microsoft Office Suite of professional software programs; and have knowledge on applicable databases, systems and vendor software programs. The individual must also have knowledge of office operations.

KMC Careers

If you're a rockstar at what you do and looking to be a part of our amazing story, we want to hear from you!

We offer attractive salaries and benefits plus you get to work in some of the Philippines' best flexible workspaces. Our employees also get to enjoy exclusive discounts, rewards and freebies, and invites to our monthly events. We are always recruiting for roles in IT & Development, Marketing, Business Administration, HR & Recruitment and Legal & Finance Roles.

KMC provides quality employment opportunities for job-seekers looking for a career that is both challenging and fulfilling. We are also committed to providing equal opportunities at every selection stage. We do not discriminate due to age, gender, sexual orientation, ethnicity, nationality, and religion.

Work with Us. Grow with Us.

KMC Solutions offers a variety of career opportunities in Metro Manila, Cebu and Clark & Iloilo. We are always looking for talented and enthusiastic individuals who are ready to make their next big career move.

Our Culture

At KMC, we foster an inclusive and positive workplace for all. We push our members to succeed in everything they do through our collaborative work environment. We encourage our community to work hard and reach their full potential while delivering results that matter for our members and you as professionals.

We host amazing and quality events and implement people-centric policies to work flexibly. We ensure that everyone in our expansive network is engaged, from our internal employees and those who work on behalf our offshore partners.

Life within KMC: Work Hard Party Harder

At KMC, we work hard and we are committed to putting our best foot forward in everything we do. Everyone is encouraged to be an individual while also working for the collective good of the KMC Community. We believe mistakes are opportunities and that you should not present a solution without a problem.

We also know when hard work deserves to be recognized so we reward our employees with monthly parties, free trips and much much more!