XTN-7152958 | ACCOUNTS PAYABLE SUPERVISOR

The Accounts Payable Supervisoris responsible for overseeing the accurate and timely processing of vendor invoices and payments within the organization. This role involves managing the full accounts payable cycle, ensuring compliance with company policies and accounting principles, and serving as a point of contact for vendors and internal stakeholders. The specialist leads process improvements, reconciles complex accounts, and assists with month-end closing. Strong analytical skills, attention to detail, and proficiency in accounting software and Excel are essential for success in this position.

• Health Insurance/HMO
• Enjoy unlimited MadMax Coffee
• Diverse learning & growth opportunities
• Accessible Cloud HR platform (Sprout)
• Above standard leaves

Team Supervision

• Supervise the Accounts Payable team in Manila, ensuring day-to-day tasks and functions are executed accurately and without issues. 
• Provide guidance, training, and support to team members to maintain consistent performance and adherence to company procedures.
• Monitor workflow and workload distribution to ensure timely completion of all AP responsibilities.

Invoice Processing and Compliance

• Follow company procedures for compliance when coding and processing invoices, including determining the appropriate accounting period, company, branch, or division allocation, and ensuring proper General Ledger coding.
• Process departmental expenses for areas outside of accounting as required.
• Maintain high accuracy in preparing and entering financial data.  

Vendor Account Management

• Review and ensure vendor statement reconciliations are completed on time according to internal procedures and payment schedules.
• Research and resolve inquiries and discrepancies regarding payments or invoicing with vendors to ensure all statements are paid fully and on time.
• Communicate with vendors and retail stores regarding invoice queries and discrepancies, resolving outstanding payment issues promptly. 

Month-End Close and Reporting

• Assist the Accounts Payable Manager in all month-end close tasks.
• Prepare and review Aging reports and other accounts payable reports as required.
• Support reconciliation activities and ensure accurate financial reporting. 

Education and Work Experience

• Bachelor’s degree in accounting, Finance, or related field.
• Minimum of 3 years of experience in full-cycle Accounts Payable.
• Trade vendors, expense vendors, suppliers, and employee expenses management experience preferred.
• Proficiency with ERP systems.
• Advanced proficiency in Microsoft Excel, including lookup functions, pivot tables, and data analysis functions.
• Understanding of GAAP principles related to AP, accruals, and expense recognition. 

Skill Set

• Knowledge of the retail industry is preferred.
• Working knowledge of Microsoft Office Suite including Word, Excel, and Outlook.
• Excellent computer skills using 10-key by touch and ability to type 40 WPM.
• Strong verbal and written communication skills in English.
• Ability to maintain high accuracy in preparing and entering data.
• Strong analytical and problem-solving skills with attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Leadership skills with the ability to supervise and coordinate remote team members. 

As previouly mentioned.