We are seeking a reliable and detail-oriented Administrator to support the smooth running of office and warehouse operations. The role requires proficiency in MS Office, basic knowledge of accounting software, and at least 2-3 years of experience in administration and accounts receivable. The ideal candidate will be organised, proactive, and capable of handling multiple tasks efficiently

KEY RESPONSIBILITIES

• Telesales: Engage with clients and provide product or service information.
• Order Processing: Generate and process customer and supplier orders.
• Drafting of Quotes: Prepare accurate quotes for clients as required.
• Stock Control: Monitor stock levels, assist with ordering through the Procurement Manager, and maintain accurate records.
• Dispatch: Generate route sheets, check orders, and assist with loading vehicles when necessary.
• Receiving of Stock/Credits: Handle incoming stock, verify deliveries, and process credit notes.
• Accounts Receivable: Assist with invoicing, payments, and reconciling accounts.
• Documentation: Scan and file all PODs, ensuring accurate record-keeping.
• Reporting: Prepare basic reports as required.

REQUIREMENTS

• Education: Matric (Grade 12) required; certificate/diploma in Administration, Accounting, or related field is a plus.
• Experience: Minimum 2-3 years experience in administration and accounts receivable.
• Systems:
• Proficiency in MS Office (Word, Excel, Outlook)
• Basic knowledge of accounting software
• ERP system experience advantageous
• Skills & Competencies:
• Strong attention to detail and accuracy
• Organised and able to prioritise tasks
• Good numerical and communication skills
• Ability to work independently and under pressure

ATTRIBUTES

• Reliable, disciplined, and self-motivated
• Proactive and takes ownership
• Team player, willing to support operational need