PERSONAL ASSISTANT TO MANAGING DIRECTOR

JOB DESCRIPTION: PERSONAL ASSISTANT TO MANAGING DIRECTOR

Department: Executive Office

Employment Type: Full-time

Age Requirement: 25 – 30 years

Role Summary

The Personal Assistant will provide high-level administrative support to the MD. The role requires excellent organization, discretion, and proactive support to manage schedules, communications, and day-to-day tasks to ensure smooth executive operations.

Key Responsibilities

• Manage the MD's calendar: schedule meetings, appointments, and travel arrangements

• Prepare meeting agendas, take minutes and follow up on action points

• Draft and manage correspondence, emails, reports and presentations on behalf of the MD

• Manage confidential documents with discretion at all times

• Coordinate travel bookings, accommodation and logistics for both local and international trips

• Act as the first point of contact and liaise with internal teams, clients and stakeholders

• Maintain and organize executive files, records and documents

• Support in preparing reports, memos and presentations

• Assist with special projects and ad-hoc tasks assigned by the MD

• Ensure timely follow-ups on executive decisions and commitments

Requirements

• Bachelor's degree in Business Administration, Communications or related field

• Minimum 2-4 years' experience as a PA, Executive Assistant or in a similar role

• Ability to work under pressure and maintain flexibility

• Excellent written and verbal communication skills

• Proficient in MS Office, Google Workspace, and presentation tools

• Strong organizational, multitasking and time management skills

• High level of professionalism, integrity and confidentiality

• Age: 25 – 35 years

Benefits: Health Insurance, Pension Contribution and Paid Annual Leave

Other Terms & Conditions

• Working Hours: Mon - Fri, 8:00am - 5:00pm. Flexibility required for executive needs

• Probation Period: 6 months

• Contract Type: Permanent

• Must adhere to company policies, values and confidentiality agreements