Executive Assistant - Health & Food Industry - Hybrid work

Our client, a company operating in the health and nutrition sector based in Toronto, is looking for an Executive Assistant to join their team. A true right hand to the CEO, the person in this role plays a key part in supporting day-to-day operations while helping maintain a smooth and efficient work environment. With a strong sense of priorities, attention to detail, and a collaborative mindset, they act as a central point of coordination across the organization. Proactive and resourceful, they anticipate needs, facilitate communication between stakeholders, and ensure that activities, meetings, and strategic initiatives are carried out seamlessly.

YOUR ROLE AS AN EXECUTIVE ASSISTANT WILL BE TO:

• Managing the CEO's calendar with precision and intention, ensuring alignment with strategic priorities;
• Handling complex scheduling and precise coordination across investors, partners, board members, and internal leaders;
• Preparing agendas, briefing notes, follow-ups, and coordination materials for internal and external meetings;
• Anticipating the CEO's needs – think two steps ahead to pre-empt risks, delays, and bottlenecks;
• Streamlining processes, workflows, and administrative systems across the organization;
• Serving as the coordination hub between the CEO and cross-functional leaders – maintaining the pulse on the organization;
• Drafting, editing, and refining documents, slide decks, proposals, and communications;
• Managing travel (domestic and international), logistics, bookings, and itineraries;
• Monitoring recurring inquiries and handling responses or route appropriately;
• Interacting regularly with senior leadership to ensure alignment, clarity, and follow-through;
• Supporting preparation for board meetings, including binder materials, minutes coordination, distribution, and follow-up;
• Creating and maintaining administrative SOPs for documentation, approval flows, e-signature processes, and meeting rhythms.

THE PROFILE WE ARE LOOKING FOR:

• 7-10 years of progressive experience in Executive Assistant, Administrative Manager, or similar roles supporting C-suite leaders;
• Exceptionally organized, detail-oriented, and emotionally intelligent;
• Must have the ability to work with AI tools and know how to best use them for effeciency;
• A natural anticipator – someone who sees around corners and stays two steps ahead;
• Confident, discreet, and comfortable handling sensitive and confidential information;
• Strong communicator with excellent writing and editing skills;
• Skilled in streamlining processes, improving administrative workflows, and creating order from ambiguity;
• Tech-savvy – comfortable with digital tools, scheduling systems, documents workflows, and cloud-based operations;
• Calm under pressure, solution-oriented, and highly professional.

BENEFITS:

• Health benefits and stock options;
• Hybrid working model;
• 3-4 weeks of vacations.