Senior Administrative Coordinator - Toronto - Nonprofit

Our client, a nonprofit operating in the legal sector based in Toronto, is looking for a Senior Administrative Coordinator to join their team. The Senior Administrative Coordinator provides administrative support to the Class Proceedings Committee (CPC) and Class Proceedings Fund staff team. Reporting to the Director and Counsel, the Senior Administrative Coordinator will work closely with the Director and Associate Counsel.

The ideal candidate is well organized, responsible, detail oriented, collegial, exercises sound and mature judgement, and enjoys working in a small team. The candidate enjoys learning, works well independently, and is comfortable working with different software and technology.

YOUR ROLE AS A SENIOR ADMINISTRATIVE COORDINATOR WILL BE TO:

• Planning and preparing materials for monthly CPC meetings including scheduling of meeting dates, minutes, agenda, electronic meeting book, and portal upload;
• Preparing and updating funding award and disbursement request documentation and records for review and approval by counsel;
• Coordinating with external counsel, following up on application materials, scheduling hearing times, and preparing standard communication including letters and undertakings;
• Maintaining the class proceedings database and case management system to ensure optimum workflow;
• Planning for and preparing materials for other CPC purposes including manuals, policy and procedures, and CPC retreats;
• Organizing and maintaining the CPCs electronic and paper filings systems, meeting room calendars, and contacts;
• Providing administrative support for counsel including document preparation, scheduling meetings, making travel arrangements, and processing expenses;
• Communicating in a professional manner with external and internal partners, including CPC members, employees, consultants, and external counsel;
• Preparing, editing, formatting, and proofreading communications and other materials;
• Participates in collaborative working groups and committees in support of cross organizational priorities.

THE PROFILE WE ARE LOOKING FOR:

• A related postsecondary certificate or degree (e.g. Public Administration, Business Administration, or a related field) or a combination of education, training, and experience deemed equivalent;
• Minimum of six to eight years related work experience in a senior support role;
• Superior oral and written communication skills;
• Strong financial literacy and ability to prepare and update funding award and disbursement request documentation for review and approval by counsel;
• Demonstrated ability to exercise sound judgment, operate independently, and be self-disciplined in achieving work goals in a professional service environment;
• Excellent organizational, time management, attention to detail, and problem-solving skills;
• Superior computer skills working with databases, Adobe Acrobat, and Microsoft Office (Outlook, Word, Excel, and Access) at an advanced level;
• Experience supporting committees or board operations;
• Experience in law related or nonprofit environment is an asset.

BENEFITS:

• Health benefits account;
• Hybrid working model;
• 3 weeks of vacations.