Office Manager

We are seeking an Office Manager for one of our prestigious client in Dubai.

Job Summary: Seeking a highly organized and experienced Office Manager with a background in Real Estate Management. As the Office Manager, you will be responsible for handling a wide range of administrative duties, coordinating schedules, managing property portfolios, and providing exemplary support to the Executive Team.

Responsibilities:

• Manage and maintain schedules, appointments, and travel arrangements for the Executive Team.
• Handle incoming calls, emails, and correspondence in a professional and timely manner.
• Prepare reports, presentations, and other documents as needed.
• Coordinate meetings, conferences, and special events.
• Oversee the management of property portfolios.
• Coordinate property maintenance, repairs, and renovations as necessary.
• Ensure compliance with leasing agreements, property laws, and regulations.
• Assist with budgeting, expense tracking, and financial reporting.
• Process invoices, payments, and reimbursements accurately.
• Serve as the primary point of contact between the Executive Team and internal/external stakeholders.
• Build and maintain positive relationships with clients, tenants, vendors, and service providers.
• Communicate effectively and professionally in person, over the phone, and via email.
• Handle sensitive information with the utmost confidentiality and discretion.
• Maintain a high level of professionalism and integrity at all times.

Qualifications:

• Bachelor's degree in Business Administration, Real Estate Management, or related field preferred.
• Proven experience as an Office Manager.
• Strong understanding of real estate principles, practices, and regulations.
• Fluent in English and Arabic.
• Excellent organizational skills and the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Exceptional communication skills, both written and verbal.
• Ability to work independently with minimal supervision.
• Discretion and confidentiality are paramount.