Project Administrator

Overview:

We are partnering with a well-established local construction management company based in Honolulu. They specialize in mid-rise commercial buildings, high-end custom residential construction, and comprehensive preconstruction services. Due to growth, they are seeking a reliable and detail-oriented Project Administrator to join their team.

Position Summary:

As a Project Administrator, you will play a key support role in helping the project management team deliver successful construction projects across Oahu. This position is ideal for someone with a background in construction administration or project coordination who is looking to grow with a respected firm. You will be responsible for maintaining project documentation, supporting scheduling, coordinating with subcontractors, and assisting in communication across all phases of construction.

Key Responsibilities:

• Provide administrative and coordination support to project managers and engineers

• Maintain accurate and organized project records including submittals, RFIs, change

  orders, and schedules

• Assist with subcontractor and vendor communication and documentation tracking

• Prepare meeting agendas and minutes, and ensure timely follow-ups

• Support permitting processes and preconstruction documentation

• Help track procurement logs, deliveries, and material orders

• Assist with general administrative tasks as needed in both the office and job site settings

Qualifications:

• 13 years of experience in construction administration or project coordination preferred

• Strong organizational skills and attention to detail

• Proficiency with Microsoft Office Suite; experience with Procore or similar project

  management software is a plus

• Excellent written and verbal communication skills

• Ability to multitask and manage priorities in a fast-paced environment

• Team-oriented, reliable, and eager to learn

   

Whats in it for you:

This is a great opportunity for someone looking to launch or advance their career in the construction industry. You'll gain hands-on experience working closely with seasoned project managers and engineers, giving you exposure to the full project lifecycle from preconstruction to closeout. It's an excellent starting point for those who are interested in growing into roles such as Construction Project Engineer or Construction Management Professional.