CANDIDATE PRIVACY NOTICE

INTRODUCTION

Liquid Thought Technology Holdings (PTY) LTD ("We" or "the Company") is committed to protecting the privacy and security of your personal information, in compliance with the Protection of Personal Information Act (POPIA) and other applicable laws.

This notice explains how we collect, process, store, and protect your personal data as part of our recruitment process. It applies to all individuals applying for employment with Liquid Thought Technology Holdings (PTY) LTD and its affiliated entities.

PERSONAL INFORMATION WE COLLECT & HOW WE USE IT

We collect and process personal information for the following purposes:

• Managing the recruitment process
• Facilitating hiring decisions
• Complying with legal obligations
• Protecting our legitimate interests while respecting your rights

Your personal information enables us to:

• Maintain accurate candidate records
• Assess applications, conduct interviews, and provide feedback
• Conduct necessary background checks and verification processes
• Facilitate the onboarding process
• Meet regulatory and audit requirements
• Assist in legal matters, where applicable

We do not typically use automated decision-making methods to process your information. If we do, human oversight is always maintained.

TYPES OF PERSONAL INFORMATION COLLECTED

We may collect and process the following personal details:

• Identification information (name, surname)
• Contact details (email, phone number)
• Demographic data
• Physical address
• Criminal record checks
• Background verification
• Educational qualifications
• Employment history
• Job preferences & competencies
• Resume/CV details
• Interview notes & assessments 

HOW WE COLLECT YOUR PERSONAL INFORMATION

We primarily collect personal information directly from you, with your consent. Additionally, we may generate further personal data during the recruitment process (e.g., through assessments or interviews). In some cases, we may obtain data from third parties such as recruitment agencies, background screening providers, or publicly available sources.

SHARING YOUR PERSONAL INFORMATION

Your personal information may be shared within The Company and its affiliated entities for recruitment and onboarding purposes. Additionally, we may share your data with authorized third parties for background checks, criminal record verification, or recruitment support. These third parties are required to comply with strict data protection measures and adhere to South African privacy laws.

DATA STORAGE & SECURITY

We take appropriate measures to secure your personal information and prevent unauthorized access, loss, or theft. Data is stored securely and accessed only by authorized personnel.

INFORMATION TRANSFER OUTSIDE SOUTH AFRICA

If we transfer your personal information outside South Africa for processing or storage, we ensure that adequate safeguards are in place, including compliance with international data protection laws.

DATA RETENTION

We retain your personal information only for as long as necessary for recruitment and legal compliance. If your application is unsuccessful, we may retain your data for future opportunities, subject to applicable regulations.

YOUR RIGHTS UNDER POPIA

You have the right to:

• Access your personal information
• Request correction of inaccurate details
• Request deletion of personal data, where legally permissible
• Object to processing under certain circumstances
• Withdraw consent for specific processing activities
• Lodge a complaint with the Information Regulator if you believe your rights have been violated

To exercise your rights, please contact us at alexa@liquidthought.co.za

CONTACT DETAILS

If you have any questions about this privacy notice or how we handle your personal information, please reach out to us at alexa@liquidthought.co.za