Executive Director / Law Firm Operations Manager

Location: Paramus, NJ 07652 (Relocation assistance available)

Salary: $110,000.00 - $135,000.00 per year

Job Type: Full-time

About the Firm

Our client is a successful, rapidly growing law firm with offices across New Jersey and New York. With a strong foundation in trusts and estates, estate planning, elder law, and heavy transactional practices, the firm is expanding quickly.

We are seeking an ambitious law firm manager who feels they have hit a ceiling in their current role and is ready to unlock their full potential. This is a pivotal leadership opportunity for someone who masters law firm operations, loves building efficient systems, and wants to drive growth in a dynamic professional services environment.

Key Responsibilities

• Daily Operations: Oversee day-to-day administrative functions to ensure smooth, efficient law firm workflows.

• Team Leadership & HR: Manage, support, and hold administrative personnel accountable; assist with recruiting, onboarding, training, and performance management.
• Process Improvement: Evaluate current internal systems, identify bottlenecks, and implement scalable policies, procedures, and workflow automations.
• Financial & Vendor Oversight: Monitor billing processes and financial administrative tasks; coordinate with outside vendors and consultants.

• Client Service Excellence: Ensure the firm maintains its signature high level of client service as operations scale.

Qualifications

• Experience: Minimum 5 years of experience in law firm operations, administration, HR, or practice management (required).

• Leadership: Proven track record of managing and supervising staff within a legal environment.

• Operational Savvy: Strong grasp of legal workflows, billing, scheduling, and client service management.

• Tech Forward: Experience with legal technology, case management software, CRM platforms, or automation tools is highly preferred.
• Soft Skills: Exceptional leadership, communication, and problem-solving skills; comfortable collaborating with attorneys, paralegals, and external partners.

• Experience in trusts & estates, elder law, or transactional practices is a plus, but not required.

Benefits

• Health insurance

• Paid time off (PTO)

• Retirement plan with company matching

• Relocation assistance for the right candidate