About the job Office Manager
Job Type: Part-Time Remote (Fast track to Full-Time!)
Pay: $450.00 / week
Schedule: Monday, Wednesday, Friday (20–24 hours/week)
Location: Remote
About Us
At Filta Environmental Kitchen Solutions, we're on a mission to make commercial kitchens cleaner, safer, and greener. We work hard, support each other, and take pride in helping local businesses run smoothly.
We're looking for a sharp, organized, and friendly Remote Business Operations Specialist to keep our virtual back office humming. If you love staying organized, wearing a few different hats, and keeping operations running like clockwork from the comfort of your home office, you'll fit right in!
The Opportunity
This position kicks off as a part-time, fully remote role (20–24 hours/week on M/W/F)—offering fantastic flexibility and a steady schedule.
With time, this role is designed to transition into a full-time position. Once you move to full-time, you'll unlock our benefits package.
What You'll Be Doing
Keeping the Numbers Straight (Finance & Accounting)
- Take ownership of billing, invoicing, and keeping collections on track.
- Handle remote bank deposits, account reconciliations, and Accounts Payable (vendor bills, facility rents, licenses, etc.).
- Keep an eye on cost controls and digital receipts, helping us plan smart budgets.
- Team up with the Operations Team to audit customer accounts and keep our pricing up-to-date in our system (Symphony).
Supporting the Team (HR & Hiring)
- Submit weekly payroll so everyone gets paid on time.
- Welcome new team members! Handle digital onboarding, background checks, and setup (W-9s, payroll software, etc.).
- Be the first friendly voice for job applicants—helping us screen candidates over the phone and spot top talent for our ops team.
Making Things Better (Operations & Client Love)
- Spot ways to streamline our remote processes to help the team work smarter, not harder.
- Build great relationships with our clients and vendors via phone and email—a friendly attitude goes a long way here!
- Learn the ins and outs of Filta's green kitchen services so you know our business inside and out.
Who You Are
- Experienced: You have 1+ years in business management, virtual assistance, office administration, or a similar operational role.
- QuickBooks Tech-Savvy: You know your way around QuickBooks and feel confident managing accounting tasks remotely.
- Remote-Ready: You have a reliable home office setup, high-speed internet, and the self-discipline to manage your time effectively on M/W/F.
- Detail-Oriented: Numbers, receipts, and processes are your jam. You don't let small details slip through the cracks.
- A Great Communicator: You enjoy connecting with people virtually—whether it's welcoming a new hire, chatting with a client, or checking in with our tech team.
What We Offer
- Competitive Part-Time Pay: $450/week for 20–24 hours of work.
- 100% Remote Work: Skip the commute and work from home on a set Monday/Wednesday/Friday schedule.
- Clear Career Growth: A direct pathway to a full-time position as we expand.
Full-Time Perks (When you transition to FT):
- Generous Paid Time Off (PTO) & Paid Holidays
- Retirement Savings Plan
Work Location: Remote
Filta is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees!
Benefits:
- 401(k)
- Paid time off
Application Question(s):
- Do you have a dedicated, quiet home office space with reliable high-speed internet to manage payroll, client phone calls, and accounting tasks?
- How many years of experience do you have managing billing, collections, or accounts payable in QuickBooks?
- This position starts part-time working Mondays, Wednesdays, and Fridays for 20–24 total hours per week ($450/week), with a direct path to transition into a full-time role with benefits as our business expands. Are you comfortable with this schedule and structure?
Experience:
- Business management: 1 year (Preferred)
Work Location: Remote