Executive Operations Manager

Executive Operations Manager

Full-Time | Remote | Open to all PH Candidates (female-preferred)

We are seeking a sharp, proactive, and highly organized Executive Operations Manager to work directly with a leadership team. This is a mission-critical role designed for a seasoned professional who thrives in a dynamic, fast-paced environment and has a strong track record supporting C-suite executives or founders in demanding operational roles.

Responsibilities:

• Executive Support: Manage inboxes, calendars, follow-ups, and correspondence for Founders and senior leadership.
• Project & Task Management: Lead and track internal projects across departments, ensure timely delivery, and follow up with key stakeholders.
• Quality Assurance: Review and QA deliverables from internal teams to ensure alignment with expectations and standards.
• Candidate & Team Coordination: Assist with candidate screening, basic onboarding plans, and team accountability.
• Administrative Operations: Register tools, liaise with support teams, handle basic HR, light IT, and general admin functions.
• Lead Engagement: Occasionally handle inbound lead calls from Facebook or other platforms.
• Special Projects: Take ownership of high-impact, ad hoc initiatives as assigned by the Founders.

Requirements:

• At least 3 years of similar recent experience (within the last 5 years) in a full-time role supporting a C-Suite executive, Founder, or VP-level leader.
• Worked from a fast-paced agency, consultancy, or service provider environment.
• Familiarity with Amazon FBA or general e-commerce workflows.
• Experience with automation tools like Make.com or Zapier is a strong advantage.
• Exceptional written and verbal communication, with a preference for a strong U.S. accent for client-facing interactions.
• Intelligent, resourceful, proactive, and highly detail-oriented. Thrives under pressure and doesn't wait to be told what to do.