Executive Assistant

Job Description: Executive Assistant to the CEO/President

Location: [Montreal, Onsite)
Position: Full-Time

About the Role:

Are you a dynamic, bilingual professional with a passion for excellence? We are seeking a highly skilled and experienced Executive Assistant to become the right hand to our CEO/President. This is a mission-critical role for a polished individual who thrives in a fast-paced environment, anticipates needs, and enables our leadership to operate at their highest potential.

You will be more than an assistant; you will be a strategic partner, a gatekeeper, and a force for seamless organization. If you are fluent in French and English, possess an impeccable ability to manage complex logistics, and are ready to travel to support key business objectives, we want to hear from you.

Objectives of this Role:

• Provide primary, high-level support to the CEO/President and secondary support to the executive team, ensuring company goals are met with precision and efficiency.
• Act as a central hub, refining internal processes and coordinating resources to expedite workflows across the company.
• Serve as a key liaison for internal and external communication, representing the executive office with professionalism and discretion.
• Strategically orchestrate the CEO's priorities to ensure organizational objectives are achieved and best practices are upheld.

Key Responsibilities:

• Master of Logistics: Manage the CEOs complex and dynamic professional and personal calendar, including scheduling, agendas, travel, accommodations, transportation, and meal planning.
• Strategic Communication Hub: Manage the flow of information to and from the executive office. Handle all forms of communication (mail, email, phone calls) with tact and urgency. Fluently manage correspondence and interactions in both English and French.
• Executive Support: Provide comprehensive administrative support, including document preparation, presentation creation, spreadsheet management, and maintaining an impeccable filing system and contacts database.
• Confidentiality Ambassador: Maintain the utmost professionalism and strict confidentiality with all sensitive company and executive materials.
• Driver of Connectivity: Organize team communications, plan and execute internal and off-site events, and ensure seamless connectivity across the organization.
• Mobile Support: Travel domestically and/or internationally to provide on-the-ground support for business meetings, conferences, and events.

Required Skills & Qualifications:

• Experience: 3-5 years of hands-on experience as an Executive Assistant reporting directly to C-level executives (CEO, President, COO).
• Language Skills: Fluent (verbal and written) in both English and French is mandatory.
• Exceptional written and verbal communication skills.
• Superior time-management and organizational skills with a proven ability to coordinate multiple concurrent projects.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and an aptitude for learning new software.
• Adaptable and resilient team player, comfortable with challenges and changing priorities.

Preferred Skills & Qualifications:

• Experience in overseeing and managing budgets and expenses.
• Experience in developing and improving internal processes and filing systems.
• A proactive and anticipatory approach to problem-solving.

What We Offer:

• A competitive compensation and benefits package.
• The opportunity to work closely with and learn from visionary leadership.
• A dynamic and supportive corporate culture.
• Professional development and growth opportunities.