[Internship] Virtual Assistant (European Company)Uganda

We are a fast-growing European startup specializing in Microsoft 365 and related Microsoft cloud solutions. Our team is passionate about innovation, collaboration, and building a strong brand presence across digital platforms. Were looking for motivated individuals eager to learn, grow, and support our consultants and clients at M365consult.

Key Responsibilities at M365consult

• Administrative Support: Assist in day-to-day administrative tasks, including scheduling interviews, managing shared calendars in Outlook, and handling HR and recruitment documentation stored in OneDrive/SharePoint.
• Communication Management: Facilitate clear communication between internal teams, candidates, and clients using Microsoft Teams, Outlook, and other approved channels. Respond to emails and inquiries promptly and professionally.
• Database Management: Maintain and update candidate and client records in Microsoft 365 tools (such as Excel, SharePoint lists, or basic CRM tables), ensuring accuracy, consistency, and completeness.
• Job Postings: Assist in drafting and posting job listings for M365consult roles on various platforms, ensuring strong visibility for open positions related to Microsoft 365, Dynamics 365, and cloud consulting.
• Candidate Screening: Conduct initial screening of candidates against defined criteria and basic qualifications before forwarding profiles to the recruitment and hiring team.
• Candidate Outreach: Schedule interviews and maintain ongoing communication with applicants via Teams, email, WhatsApp, or any other official communication channel approved by M365consult.
• Meeting Coordination: Coordinate virtual meetings and interview panels, ensuring all participants have the necessary Teams links, materials, and schedules.
• Other Tasks: Support any additional administrative or coordination tasks assigned by management to help streamline M365consults HR and recruitment operations.

Requirements

• University degree, with proven experience as a Virtual Assistant, HR Assistant, or similar role, preferably in a startup, tech, or consulting environment.
• Strong organizational skills, high attention to detail, and reliability in following up on tasks.
• Excellent written and verbal communication skills in English.
• Proficiency with virtual collaboration tools, especially Microsoft 365 (Outlook, Teams, Word, Excel, OneDrive/SharePoint).
• Familiarity with IT industry terms and basic recruitment processes is a plus.
• Ability to manage multiple tasks, prioritize effectively, and work independently in a remote setup.
• High level of discretion and confidentiality when handling sensitive candidate and client information.

Key Responsibilities:

• Administrative Support: Assist in various administrative tasks, including scheduling interviews, managing calendars, and handling documentation.
• Communication Management: Facilitate communication within the team, candidates, and clients. Respond to emails and inquiries promptly and professionally.
• Database Management: Maintain and update candidate and client databases, ensuring accuracy and completeness of information.
• Job Postings: Assist in the creation and posting of job listings on various platforms, ensuring maximum visibility for our open positions.
• Candidate Screening: Conduct initial screenings of candidates, ensuring they meet basic qualifications before forwarding them to the recruitment team.
• Candidates Outreach: Book interviews and hold communication with the applicants on Whatsapp or any other official channel of the organization.
• Meeting Coordination: Coordinate virtual meetings, ensuring all necessary participants are informed and prepared.
• Any other task assigned by the management.

Requirements

• University Degree with proven experience as a Virtual Assistant, preferably in a startup or consulting environment.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Proficient in using virtual collaboration tools and communication platforms.
• Familiarity with IT industry terms and recruitment processes is a plus.
• Ability to manage multiple tasks and prioritize effectively.

• Discretion and confidentiality in handling sensitive information.