Administrative & Office Assistant

Mandarin Solutions is a service and technology provider supporting iGaming platforms.

We are an IT firm distinguished by our significant role in the marketing and IT development of the iGaming industry. Our offerings are effectively deployed across European, African, and Latin American markets. Our goal has always been to discover optimal solutions across all aspects of our work. Our core working principles are fun, sophistication, and efficiency, evident in our comfortable office atmosphere. We are committed to recruiting the most talented and passionate individuals to join our team.

Currently, we are looking for an Administrative & Office Assistant for full-time employment in our office in Madrid.

Here are a few reasons to join us:

• Competitive salary and constant encouragement for your efforts and

  contribution (annual salary review);
• Rapid growth (junior to CEO is a familiar journey for our company. We value business results and individuals eager to raise the bar. As an employer we provide supportive space to pursue your ideas);

• We are taking care of the overall well-being of our people by providing private health insurance and Tickets/Restaurant cards;
• Work-life balance (intensive working hours during summer, every second-week Power-Up Friday with 4 hours of working time, 25 working days of paid vacation, flexible schedule, hybrid work, well-being benefit);
• We like to celebrate special days and have fun at our corporate events, and team-building activities, and we have special vouchers for our people's birthdays so you can enjoy your special day.

Responsibilities:

HR Administration & Payroll Support

• Manage and maintain HR documentation and personnel administration processes, ensuring accuracy and compliance.
• Prepare and coordinate HR inputs for payroll in close collaboration with the external payroll provider.
• Manage administrative processes related to employment contracts, work permits, and employee documentation.
• Oversee time tracking, HR systems, and employee data synchronization
• Administer employee benefits, including meal vouchers and related platforms.
• Ensure accurate records management and HR administrative support for the Madrid office.

Office Administration & Operations

• Manage the daily operations of the Madrid office and ensure smooth administrative functioning.
• Efficiently manage and facilitate office administrative processes and internal procedures.
• Maintain communication with external legal and administrative agencies regarding outsourced processes.
• Manage office supplies and services (fruit, snacks, coffee, water) and handle team requests related to office matters.
• Assist in planning, executing, and monitoring initiatives aimed at improving office efficiency and employee experience.
• Contribute to maintaining a positive, organized, and welcoming office environment for employees and visitors.

Coordination & Employee Engagement

• Maintain effective communication with leadership at the main office and support the implementation of company-wide initiatives locally.
• Manage and coordinate company events, employee engagement initiatives, and team activities, including budget management, vendor coordination, internal communications, and logistics.
• Support the management of daily operations and team-related administrative matters, helping resolve operational questions.

Requirements:

Administrative skills

• Minimum 1-2 years of experience managing administrative and office processes.
• Experience handling HR documentation and personnel administration tasks.
• Familiarity with payroll processes and coordination with payroll providers is a strong advantage.
• Ability to manage multiple administrative processes efficiently and accurately.

Communication & interpersonal skills

• High level of Spanish and English, both written and spoken.
• Strong communication and coordination skills.
• People-oriented mindset with strong teamwork capabilities.
• Strong organizational and decision-making abilities.
• Proactive attitude with the ability to manage tasks independently and solve problems effectively.

We are looking for a dynamic and skilled Administrative & Office Assistant in Madrid office. The ideal candidate will be a critical thinker, capable of handling multiple tasks efficiently and fostering a positive work environment for our team and visitors alike. If you are a motivated individual with a keen eye for detail and a passion for organizational excellence, we would love to hear from you