HR Admin Coordiantor

Manpower Malta is seeking to recruit an HR Admin Coordinator to join our client's team.

The selected candidate will support the daily administration of the HR function, with a strong focus on work permits, immigration documentation, time and attendance monitoring, onboarding, employee benefits, and general HR administration. This role is ideal for an organised and detail-oriented HR professional who can manage sensitive documentation accurately and support a busy HR team across different operational areas.

Responsibilities:

• Manage work-permit and residence-permit processes, including documentation, submissions, renewals, biometric appointments, and follow-ups.
• Liaise with Identità and other relevant authorities, ensuring employee records, expiry dates, and compliance documents are kept accurate and up to date.
• Monitor time and attendance exceptions, prepare reports, and coordinate with payroll to resolve discrepancies before deadlines.
• Support onboarding, employee benefits administration, HR files, employee records, and general HR administrative queries.
• Assist with HR documentation, staff activities, company events, internal updates, and compliance with company policies and procedures.

Key Requirements:

• Previous hands-on experience managing work permits, immigration documentation, and liaison with Identità.
• Strong administrative and organisational skills, with excellent attention to detail and accuracy.
• Experience handling confidential employee documentation and understanding data protection requirements.
• Good working knowledge of HR systems, office software, and general HR administration processes.
• Good written and verbal communication skills in English, with the ability to work independently and manage compliance-sensitive tasks.

Job Info:

• Type of Contract: Indefinite
• Salary: Depending on experience
• Working Days: Monday to Friday
• Working Hours: 08:00 – 16:30
  
• Work Setting: Office-based (with occasional site visits as required)
• Candidate location: Must be already living in Malta