Payroll & HRIS Specialist (Mekari Talenta)

About MatchaTalent

MatchaTalent is a recruitment and HR solutions company providing professional talent acquisition, payroll administration, and HR support services to corporate clients across various industries.

We are seeking an experienced Payroll & HRIS Specialist to join our internal team and manage payroll operations for multiple corporate clients. This position requires strong hands-on expertise in Mekari Talenta HRIS, particularly attendance management, payroll processing, data reconciliation, and employee administration.

Key Responsibilities

Mekari Talenta HRIS Management

• Manage and maintain employee attendance and payroll-related data using Mekari Talenta.
• Audit attendance records, identify discrepancies, and ensure data accuracy.
• Reconcile attendance data between Mekari Talenta, fingerprint systems, and client operational teams.

Payroll Processing & Administration

• Calculate monthly employee remuneration, including allowances, deductions, overtime, and attendance-based adjustments.
• Prepare monthly payroll summaries, employee payslips, and payroll cost reports.
• Ensure payroll calculations are completed accurately and within established deadlines.

BPJS & Statutory Administration

• Manage BPJS Kesehatan and BPJS Ketenagakerjaan administration for corporate clients.
• Maintain employee membership records and coordinate monthly BPJS billing.
• Support payroll-related statutory compliance and documentation.

Client Coordination & Communication

• Communicate professionally with corporate clients in English through email and WhatsApp.
• Join client communication groups and proactively coordinate payroll requirements.
• Provide fast responses, regular progress updates, and timely follow-ups.
• Resolve payroll discrepancies and administrative issues in coordination with client representatives.

Payroll Reporting & Data Management

• Maintain accurate and confidential payroll records.
• Prepare monthly payroll reports and supporting documentation.
• Support continuous improvements in payroll accuracy, efficiency, and HRIS utilization.

Candidate Requirements

Education

• Minimum Diploma or Bachelor's degree in Accounting, Finance, Human Resources, or related disciplines.

Experience

• Minimum 2 years of professional experience in payroll administration, payroll processing, or HR operations.
• Mandatory: Proven hands-on experience using Mekari Talenta HRIS, particularly attendance management, payroll processing, and employee data administration.
• Experience handling BPJS Kesehatan and BPJS Ketenagakerjaan administration.
• Experience managing payroll for multiple companies or outsourced payroll clients is preferred.

Technical Skills

• Strong operational proficiency in Mekari Talenta HRIS.
• Proficient in Microsoft Excel or Google Sheets for payroll calculations and reconciliation.
• Good understanding of Indonesian payroll regulations, statutory deductions, and BPJS contributions.
• Familiarity with attendance reconciliation, fingerprint systems, and payroll reporting.

Personal Competencies

• Highly responsive and proactive in communicating with clients.
• Willing to participate actively in client WhatsApp groups.
• Strong attention to detail, confidentiality, and accountability.
• Able to work independently and manage multiple payroll deadlines.
• Excellent organizational, problem-solving, and time-management skills.

Language

• Good written and verbal English communication skills, particularly for professional client correspondence.