Executive Assistant

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Email management, once trust is established

  • Includes deleting junk and spam and unsubscribing, reviewing prior days emails for any missed or responses in draft

• Scheduling meetings and calendar management, including confirming site visits and meetings with clients and prospects

• Including learning geolocations of the Los Angeles area

• Answer phones

• Report writing

• Interfacing with staff members and clients

• Updating CRM (HubSpot)

• Attending meetings virtually and taking notes

• Collections, following up on clients with past due balance (client will train)

• Updating internal reports and SOPs

• Assisting with projects as directed

• Assisting with travel

• Assisting with marketing and social media tasks, ability to write blogs is a nice to have

Key Qualifications:

• 3 years of work experience including 1-2 years assisting an executive/owner in the US

• Computer/online savvy. Ability to use a variety of online applications including: Zoom, Google Suite and Office 365 tools (including Outlook).

• Intermediate skill for PC using google apps, Microsoft Office (Excel, Word, Power Point), and email tools.

• Strong Written and Oral English + interpersonal skills to communicate effectively

• Ability to problem solve

• Fast learner (i.e., quick pick up)

• Strong attention to detail / highly organized

• Committed to growth and learning

• Experience with Accounting/Bookkeeping is a nice to have

• Reliable, and proven track record to work night shift in Philippines

Shift / Hours:

Monday Friday in one single shift, 9:00 AM PST - 6:00 PM PST. Note this is +15 or +16 Philippine time, which will be 12:00 AM PHT 9:00 AM in PHT during DST or 1:00 AM PHT 10:00 AM in PHT outside of DST.