Document Administration / Technical Clerk

Experience and Qualifications :

Minimum Secondary school (12 years) and vocational training for secretaries plus 8 years experience in a similar
position with a recognized corporation.
Good command of written and spoken English.
Advanced keyboard and PC skills including Microsoft office Applications (Word, Excel & Power point)
Familiar with SAP usage and entries.
Ability to prepare good standard reports, presentations in the English language.
Sound communication, planning and organizational skills.
Able to handle work independently and proactively.

Primary Accountabilities

Ensures proper adherence to Company Policy and Procedure concerning management archiving and
retention of company documents records and data.
Provide a complete correspondence service for the EPRS Club Enhancement Project Division Manager and
PMT Leads, routing correspondence as necessary and typing/drafting replies where appropriate.
Organize and retrieve data from SAP, Access, appropriate data files and update records accordingly in SAP
and/or other corporate systems.
Provide a time management diary and ensure EPRS Club Enhancement Project Division Manager is fully
prepared for scheduled meetings.
Prepare memos /communication, including workflows and any other documentation as directed by the EPRS
Club Enhancement Project Division Manager and PMT Leads.
Coordinate with Contractors counterpart for communication to organize meeting, site visits
Maintain records/files, replenish stationary and arrange servicing of office equipment.
Make travel arrangements in a time-effective way, including complex itineraries/venues, ensuring most
effective use of EPRS Club Enhancement Project Division Manager time.
Coordinate and administer any Contractor provided training to Company PMT personnel.
Provide assistance to the PMT Leads in the preparation of any ad hoc reports and management information to
satisfy internal and external requirements.
Liaise with the providers of information at all levels of the Project organization to ensure timely provision of the
information required to fulfill the overall Project reporting objectives
Prepare minutes of Project Management meetings as required.
Coordinate provision of Graphics Services for management reports and presentations.
Supervise, liaise and coordinate with various Project personnel to prepare material for management
presentations.

Main Responsibilities :
Responsible for all records of technical documentation and control within the project information system.
Responsible for all updates and multi-discipline held in Document Management Systems
Responsible for providing all secretarial, administrative and logistics assistance to the EPRS Club Enhancement
Project Division Manager and PMT in providing complete secretarial/clerical service including time management,
staff supervision, internal and external correspondence and clerical responsibilities during the tendering and execution phase of the project.