Technical Document Assistant (Turnaround)

Job Description:

Position: Technical Documentation Assistant

Supply of ONE Technical Documentation Assistant on Long Term Basis for Turnaround Section.

Technical Documentation Assistant with experience in turnaround section operations, document

control, and contractor coordination.

Skilled in SharePoint, Technical Document Management Systems, and HSEQ, with a strong ability

to manage documentation workflows, ensure compliance, and support large-scale industrial

maintenance activities.

Responsibilities and Tasks:

1. Provide administrative and operational support as directed by the Head of Turnaround

Section and Contract Coordinator.

2. Maintain and manage the Turnaround Section correspondence log, ensuring all

communications with Contractors are properly recorded, tracked, and closed without

backlog.

3. Maintain and manage the Turnaround Section internal correspondence log, ensuring all

communications within turnaround section are properly recorded, tracked, and closed

without backlog.

4. Coordinate with Head of Turnaround to schedule periodic section meetings, record minutes

of meetings and track all section KPI / training / safety records.

5. Retrieve and provide technical documents, standards, and references using Company

QTDMS system as required.

6. Coordinate with lump-sum contractors and manage administrative activities including

preparation of Minutes of Meeting (MOM) and verification of submitted documents.

7. Utilize SharePoint and other document management systems to support workflow

processes, ensuring effective document control, maintenance, and quality compliance.

8. Process and issue various gate pass requests (manpower, materials, vehicles, etc.) through

the HSEQ Portal.

9. Initiate, monitor, and track validity of requests related to porta cabins, tool containers, and

other contractor requirements.

10. Ensure strict confidentiality of sensitive documents, follow approval protocols prior to any

information sharing.

11. Coordinate with Facilities & Services Section to maintain office stationery supplies required

for Turnaround Section.

12. Maintain overall housekeeping and organization within the Turnaround Section.

Qualification:

1. Should have a Technical Diploma / Graduate or equivalent and shall be physically strong,

dynamic and enthusiastic.

2. Excellent communication of English (speaking & writing) is a must.

3. Minimum 5 years' direct and relevant experience as Technical Documentation Assistant in

a Document Control function, preferably working within an Oil & Gas or Petrochemical

industry.

4. Excellent in working of MS Office applications including Microsoft Office applications such

as Outlook, Excel, Word, PowerPoint and Access.

5. Cimage, Acrobat Professional

6. Good attention to detail and capable of handling multitasks.

7. Excellent communication skills