[Temporary 4 months] Admin Officer _Mekong Capital (HCM Office)

Location: Ho Chi Minh
Reports To: Admin Lead (HCMC)

The Admin is responsible for executing assigned front-desk, employee support, and office upkeep activities for the HCM office, working under the direction of the HCMC Admin team to ensure smooth daily operations and a consistent employee experience.

I. KEY RESPONSIBILITIES:

1. Front Desk & Office Operations

• Perform receptionist duties at the HCM office
• Manage office mailing and delivery handling
• Handle office telephone operations (if applicable)

2. Employee Support & Activities (with instruction from Admin Lead)

• Support on/off-boarding logistics for HCM employees
• Handle individual welfare logistics: birthdays, working anniversaries, farewells, and personal events (weddings, births, family emergencies)
• Support company-wide activities

3. Gifting & Store Support

• Support business gifting execution
• Manage vending machine: stock replenishment, sales, and cash reporting

4. Physical Office Workability

• Conduct daily office tours

5. Office Greenery & Decoration

• Maintain office plants
• Support office decoration for special events (Moon Festival, Tet, Christmas, etc.)

6. Office Asset Management

• Support office assets management (stock, tools & IT assets): inventory tracking, warranty & repair coordination, liquidation support

II. KEY REQUIREMENTS:

• 1-3 years of experience in Administration, Office Operations, Hospitality, Guest Relations, or similar fields.
• Hospitality background preferred.
• Good appearance/presentation (front-desk facing role).
• Strong English communication skills (written and spoken).
• Highly proactive, self-driven, and able to work independently with minimal supervision.
• Strong ownership and accountability; able to drive tasks to completion.
• Customer service mindset with excellent stakeholder management skills.
• Organized, detail-oriented, and capable of handling multiple priorities effectively.
• Committed to maintaining a professional, safe, and efficient workplace environment.