Job Openings Executive Virtual Assistant

About the job Executive Virtual Assistant

Meydenbauer Partners is a next-generation consulting and outsourcing firm dedicated to helping high-growth startups, mission-driven organizations, and scaling businesses operate more effectively. We combine elite global talent, cutting-edge AI tools, and strategic consulting to deliver enterprise-grade outcomes with the agility of a startup.

We are seeking a skilled Virtual Assistant to support operations and growth across a mission-driven organization. This is a full-time, client-facing role well suited for professionals who thrive in dynamic environments and leverage technology to work smarter.

Why This Opportunity Stands Out

This position goes beyond traditional administrative support. You will serve as a strategic partner to founders, executives, and operational teams—playing a key role in how our clients scale their businesses and deliver impact. You’ll work closely with stakeholders across marketing, operations, and executive leadership, while enjoying exposure to diverse projects and industries.

Why Work With Meydenbauer Partners?

  • Purpose-Driven Clients: Support meaningful work across industries like healthcare access, nonprofit development, and early-stage innovation
  • Well-Structured Remote Culture: Join a streamlined, globally distributed team with the processes and systems in place to help you succeed
  • Advanced Tools & Training: Utilize best-in-class technology, including ChatGPT, Claude.ai, Zapier, and more
  • Full-Time Role with Long-Term Potential: Consistent 40-hour workweek and clear pathways for advancement
  • Competitive Compensation: Receive above-market hourly pay and performance-based incentives

Key Responsibilities

Executive Support

  • Manage calendars
  • Schedule meetings with partners and stakeholders
  • Prepare agendas and meeting notes
  • Organize Google Drive
  • Draft standard emails
  • Manage communication workflows

Donor Relations & CRM Management

  • Send donation acknowledgments
  • Update donor records in Virtuous CRM
  • Segment donor reports
    Research prospects and grant opportunities
  • Track donor outreach

Volunteer Coordination & Event Support

  • Manage volunteer communications
  • Track RSVPs, prepare guest lists and event materials, confirm logistics, send follow-ups
  • Upload event recordings to YouTube

Social Media Support

  • Format and schedule posts in Later
  • Monitor comments and DMs
  • Collect and upload event content
  • Compile monthly engagement report
  • Research trends and hashtags, and coordinate social media events

Fundraising Campaign Support

  • Pull donor reports by segment
  • Research prospects
  • Assist with campaign setup and link management, track outreach progress

Content & Website Management:

  • Upload blog posts and educational resources to the website
  • Organize content for future reuse

Research & Special Projects:

  • Research organizational observances and community events for content planning and compile data for grant reports

Required Qualifications

  • Minimum 2 years of experience in a virtual assistant, executive assistant, or project coordinator role
  • Demonstrated success supporting U.S.-based clients or remote teams
  • Proficient in Google Workspace, Slack, and project management tools such as Notion, ClickUp, or Asana
  • Experience with CRM platforms or database management Familiarity with social media scheduling tools such as Later or Buffer
  • Strong English communication skills (written and verbal)
  • Excellent attention to detail and organizational skills
  • Technologically savvy with ability to learn new tools quickly
  • Based in the Philippines with reliable internet, professional home office setup, and ability to work full-time
  • Ability to work independently with high autonomy while supporting multiple stakeholders

Preferred Skills

  • Experience supporting nonprofit or mission-driven organizations
  • Familiarity with Virtuous CRM or similar donor management platforms
  • Prior event coordination or fundraising operations experience
  • Experience with content creation, documentation, or social media management
  • Comfort working in fast-paced, high-autonomy environments supporting multiple stakeholders
  • Knowledge of relevant sectors or community partnerships a plus
  • Light design knowledge and marketing experience
  • Proactive mindset, someone who takes initiative and doesn't wait to be told what to do

Technical Requirements

  • Reliable high-speed internet connection
  • Quiet, professional work environment
  • Backup power and internet solutions are a plus (e.g., UPS, mobile hotspot, etc.)

Compensation & Benefits

  • Hourly Rate: $5.00 – $8.00 USD/hour, based on experience and skill level
  • Flexible hours with some overlap in U.S. time zones
  • Performance-based incentives and milestone bonuses
  • Access to premium AI tools and ongoing mentorship from senior leaders

How to Apply

To be considered, please submit the following:

  • Your updated resume
  • A 1–2 minute introduction video (Loom or any platform of your choice)
  • Typing Test Completion - Complete assessment on typetest.io (45 WPM minimum, 55+ target)

Only applicants who submit the resume, video, and typing test will be prioritized.


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