Business Operations Assistant - Beirut

Our client is a leading global consulting firm, helping the world's top businesses, governments and organizations. Looking for a new "Business Operations Assistant" in their Beirut office.

This position reports to the Business Operations Manager of the Practice
Director of Decision Making Support Team/Partners
Head of Business Operations Managers.

Responsibilities

Business Unit Support

• Work closely with the Business Operations manager(s) (BOM) of the practice(s) to provide support to one or more practices.
• Handle with limited supervision of the BOM specific tasks of the practice and support on enquiries related to these tasks. In particular:
• Track business pipeline and ensure business activity (prospects, proposals,wins/losses) is fed into the internal system (i.e. iPower) timely and accurately.
• Ensure that all Risk & Quality requirements are met and accurately reported in the system (i.e. iPower and MAP) and coordinate with the PwC R&Q counterparts as needed.
• Manages projects financials (track the actual vs. budget time and expenses of each project), report status to seniors and forecast time and expenses when needed.
• Follow up on invoicing and collection in close coordination with the finance team.
• Monitor marketing spend of the practice vs. budget; work with the finance team to identify/resolve issues.
• Be involved along with the BOM on other potential tasks related to practice operations as for example:
• Track and manage the practices performance by preparing a monthly financial scorecard (including revenue, billability, pipeline, receivables, etc.).
• Track the view point pipeline in coordination with the Marketing Team and follow up with Practice Seniors to make sure deadlines are met.
• Maintain repositories on proposals, project deliverables, intellectual capital material and project qualifications, acting as a facilitator for information on client activities such as proposal, marketing documents, etc.
• Support the BOM in the preparation of QBRs and Practice meetings.

Business Operations Team

• Proactively participate in team initiatives aiming to further improve business operations.
• Be an integral part of the team (assume project responsibilities, attend team calls, coach new hires, provide reciprocal vacation coverage).
• Closely team with other parts of the Decision Making Support team (i.e. Financial
• Reporting & Planning and Pricing teams) and with other RST teams as well (e.g. Staffing, Recruiting, HR Admin, VCS, etc).
• Knowledge, skills and abilities

Qualifications

University Degree

1-2 years relevant experience

Background in finance preferred

Skills

Strong oral and written communication skills

Affinity to work with quantitative data

Good organization and time management skills - able to work within an unstructured environment

Service-oriented attitude, proactive thinker, networker, information seeker and team player

Strong knowledge of relevant computer software (e.g. Microsoft Office), Excel, PowerPoint, Outlook

Ability to interact efficiently with senior members of the firm across time zones