Job Openings Executive Assistant

About the job Executive Assistant

Our client is a leading global consulting firm, helping the world's top businesses, governments and organizations. Looking for a new "Executive Assistant " covering Middle East region.

This position will be reporting to the Office Manager.

Primary duties and responsibilities

Diary management

  • Extensive management of on-line diaries, booking appointments and arranging meetings, updates as required

Ensure Executive get to meetings on time with appropriate documentation

  • Acting as back up in managing other Executives and Principals diaries when their EAs are not available 

Call management

  • Handling and screening calls for Executive/s
  • Taking and passing messages to Executive/s in a timely manner
  • Organizing conference calls as needed and maintaining call record for accounts purposes

Email management

  • Monitoring Executives email inboxes when they are out of the office or at meetings and taking action as necessary

Appraisal management

  • Organizing interview times as part of Strategy& appraisal system for Executive/s at appraisal time
  • Travel Booking
  • Organizing business travel and accommodation bookings for Executive/s and occasionally for other client staff on related projects

Expenses and Timesheets

  • Coordinating and preparing monthly expenses claims and fortnightly timesheet submissions for Executive and own expenses and timesheets by due dates

Medical expenses

Coordination of reimbursement of medical expenses for Executive/s and their families as part of the executive health scheme


  • If in the office, organizing boardroom bookings and refreshments
  • If external meeting, organizing all logistics

Client relationships

  • Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication

Executive and Principal general admin

  • Proofreading and finalizing of documents when required i.e. presentations, proposals, letters
  • General filing
  • Assisting Executive/s client team in copying of documents if needed
  • Client database management and marketing assistance when needed. Keeping Executive/s own contacts databases up to date


  • Assisting other EAs during busy periods
  • Provide reception cover on an ad-hoc basis
  • Assisting with the organization of Strategy& events as needed including dinners and outside events

Knowledge, skills, and abilities


University degree

Minimum of 3 year experience in a PA/EA role

Experience with a professional services firm preferred


  • Intermediate to advanced level on Excel, Word and PowerPoint
  • Ability to use Microsoft Outlook
  • Must possess good keyboard skills (a minimum of 30 wpm)
  • Excellent organizational skills
  • Good oral and written communication skills
  • Good interpersonal skills and intrapersonal skills
  • Must possess a professional telephone manner
  • Demonstrated ability to work under pressure
  • Demonstrated team player and dedication to provide high level of service
  • Must possess a warm, friendly and professional demeanor