MGI, Inc. – Applicant Privacy Policy (Idaho)

MGI, Inc. is committed to protecting the privacy and personal information of all applicants. This Privacy Policy outlines how we collect, use, store, and safeguard your data in accordance with Idaho state law and applicable federal regulations.

1. Personal Information We Collect

We may collect the following types of personal information during the application process:

• Full name, address, phone number, and email
• Employment history, education, and qualifications
• Social Security Number (SSN) and other identifiers
• Voluntary demographic data (e.g., veteran status, disability status)
• Any other information submitted via your application or resume

2. Purpose of Data Collection

Your data is collected for legitimate business purposes, including:

• Evaluating your qualifications for employment
• Conducting background checks and employment verification
• Complying with Equal Employment Opportunity (EEO) reporting requirements
• Communicating with you during the recruitment process

3. Consent

By submitting your application, you consent to the collection and use of your personal information as described in this policy.

4. Data Storage & Security

MGI, Inc. uses secure systems to store applicant data, including:

• Encryption and access controls
• Regular audits to prevent unauthorized access
• Secure cloud-based ATS (Manatal) with role-based access

5. Data Sharing

We do not sell or share your personal information with third parties except:

• As required by law or government agencies
• With authorized service providers (e.g., background check vendors) under strict confidentiality agreements

6. Data Retention

Applicant data is retained for a period consistent with Idaho’s employment recordkeeping laws and federal guidelines. Unsuccessful applications may be retained for up to 2 years for compliance and future opportunities.

7. Your Rights

You have the right to:

• Request access to your personal data
• Correct inaccuracies
• Withdraw your application and request deletion of your data (unless retention is required by law)

8. Data Breach Protocol

In the event of a data breach, MGI, Inc. will:

• Notify affected individuals promptly
• Mitigate risks and secure systems
• Report incidents to relevant authorities as required

9. Policy Updates

This Privacy Policy may be updated periodically to reflect changes in law or business practices. Updates will be posted on our career page and communicated as needed.

10. Contact

For questions or concerns regarding this policy or your data, please contact: Jenny Genung – Senior Corporate Recruiter