Administration Officer – Finance & Operations

Role and Responsibilities

Bulk LPG Reconciliations & Invoicing

• Complete end-of-day trip reconciliations for Bulk LPG deliveries
• Raise purchase orders for bulk LPG purchases
• Manage Origin deliveries, including raising purchase orders at landed cost, receipting orders, and invoicing customers.
• Prepare data for RCTIs (Recipient Created Tax Invoices) for deliveries, investigating and resolving variances.
• Proactively engage with contractors to obtain required documentation for reconciliation and dispute resolution.
• Actively ensure compliance with Standard Operation Procedures and controls with internal and external stakeholders.

Supplier and Contractor Payments

• Process and receipt contractor payments for national bulk gas purchases.
• Manage contractor payments for LPG cylinder contractors (no PO required), confirming deliveries by branch and updating rates.
• Raise POs and process contractor payments for national LPG cylinder contractors.
• Process payments to bulk gas suppliers.

Inventory, Assets and stocktake administration

• Stocktake data consolidation
• Investigate stocktake variance transactions to identify root causes and provide guidance to stakeholders for resolution.
• Reconciling and Loading monthly stocktake results into ERP
• Uploading and registering new barcodes for TrackAbout cylinder tracking
• Weekly driver compliance reporting from pronto and track about data

Controls and processes

• Development of company standard operating procedures
• Develop and maintain internal controls
• Ensuring adherence with company policy, controls and procedures
• Review and continuous improvement of systems and processes.

Adhoc

• Any other tasks, responsibilities or adhoc support that is required.
• Ad hoc projects