Finance Assistant (FOR POOLING)

Job Title: Finance Assistant

• Location: Australia / Offshore Support (if applicable)
  Department: Finance / Accounting
  Reports To: Finance Manager / Financial Controller

Job Summary

• The Finance Assistant supports the finance team in maintaining accurate financial records, processing transactions, and ensuring compliance with Australian accounting standards and company policies. This role plays a key part in day-to-day financial operations, including accounts payable/receivable, reconciliations, and reporting support.

Key Responsibilities

Accounts Payable & Receivable

• Process supplier invoices and ensure timely payments
• Prepare and send customer invoices
• Monitor accounts receivable and follow up on outstanding payments
• Reconcile supplier and customer statements

Financial Processing & Record Keeping

• Record financial transactions in accounting systems
• Maintain accurate and up-to-date financial records
• Assist in payroll processing (if required)

Bank & Account Reconciliation

• Perform daily/weekly bank reconciliations
• Investigate and resolve discrepancies

Reporting & Month-End Support

• Assist in preparing monthly financial reports
• Support month-end and year-end closing processes
• Prepare cash receipts and disbursement reports

Compliance & Administration

• Ensure compliance with Australian financial regulations and internal controls
• Maintain documentation for audits
• Assist with BAS (Business Activity Statement) preparation if required

General Support

• Liaise with internal teams and external stakeholders
• Handle finance-related queries and support inbox
• Assist in process improvements and system updates

Key Performance Indicators (KPIs)

• Accuracy of financial data and entries
• Timeliness of invoice processing and payments
• Reconciliation completion rate
• Turnaround time for financial reports
• Compliance with financial procedures

Qualifications & Experience

• Bachelor’s degree in Accounting, Finance, or related field
• 1–3 years of experience in a similar finance or accounting role
• Experience with Australian accounting practices (preferred)
• Familiarity with accounting software (Xero, MYOB, NetSuite, etc.)

Skills & Competencies

• Strong attention to detail and accuracy
• Good understanding of basic accounting principles
• Proficiency in Microsoft Excel
• Strong organizational and time management skills
• Effective communication and stakeholder coordination
• Ability to work independently and meet deadlines

Preferred (Nice to Have)

• Experience supporting Australian clients or businesses
• Knowledge of GST and BAS processes
• Exposure to payroll systems

Work Setup (if applicable)

• Onsite
• Standard Australian business hours or aligned schedule