Sales Administrative Assistant / Sales Support Coordinator

Department: Sales & Marketing (primary support)

Position Summary

The Sales Administrative Assistant provides administrative and operational support to the Sales & Marketing

department, also supporting the outside sales team, including National and Strategic Account Managers. This role is

responsible for maintaining accurate records in Salesforce, supporting day-to-day sales operations, and assisting

with project-based administrative work across the department.

Key Responsibilities

• Update and maintain accurate records in Salesforce, including account information, opportunities, and

pipeline data

• Log call activities, meeting notes, and customer interactions on behalf of outside sales reps

• Prepare, format, and edit documents, presentations, and correspondence using Microsoft Word,

PowerPoint, and Outlook

• Manage and organize files, folders, and shared resources in SharePoint

• Provide data entry support across various systems and reports as needed

• Assist with scheduling meetings, coordinating calendars, and managing correspondence for sales reps

• Support Sales & Marketing special projects with research, document preparation, and administrative

coordination

• Generate and distribute sales reports, dashboards, or activity summaries as requested

• Assist with preparing materials for client meetings, proposals, or presentations

• Support marketing initiatives as needed, such as coordinating collateral, event logistics, or campaign

tracking

• Respond to internal and external inquiries in a professional, timely manner

• Maintain confidentiality of sensitive account and customer information

Qualifications

• Strong English comprehension, speaking, and writing skills

• Proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, SharePoint)

• Experience with Salesforce or similar CRM systems preferred, training will be provided.

• Excellent organizational skills and attention to detail

• Ability to manage multiple priorities and meet deadlines

• Strong communication skills and a professional, customer-focused demeanor

• Ability to work independently and collaboratively with remote/outside sales teams