Accounts Payable Administrator

Role Overview: The Accounts Payable Specialist is responsible for ensuring accurate and timely processing of vendor invoices, expense reports, and payments in accordance with company policies and regulatory requirements. This role plays a key part in maintaining good vendor relationships and supporting the Finance Department in managing company expenditures.

Key Responsibilities

Review and verify invoices and check requests for appropriate documentation and approval.

Enter and process vendor invoices into the accounting system.

Schedule and prepare check runs, electronic fund transfers (EFTs), and other payment methods.

Reconcile accounts payable transactions and resolve invoice discrepancies.

Maintain vendor files and ensure accurate vendor information in the system.

Respond to vendor inquiries and reconcile vendor statements.

Assist in month-end closing activities, including accruals and reporting.

Ensure compliance with internal controls, company policies, and tax regulations (e.g., VAT, Withholding Tax, BIR compliance).

Coordinate with procurement, receiving, and other departments to resolve issues related to billing and payments.

Sample Job Description

Support internal and external audits by preparing necessary documents and reports.