Assistant Project Manager

Dual Fuel is seeking a proactive and detail-oriented Assistant Project Manager to join our dynamic team. This position is ideal for someone with strong organization skills, a hands-on mindset, and a passion for helping projects run smoothly from start to finish.

Job overview: The Assistant Project Manager will support a variety of mechanical and plumbing installation projects from initial planning through final delivery. This role works cross-functionally with operations, sales, subcontractors, and utilities to ensure timelines, budgets, and compliance requirements are met.

Duties Include:

• Project Administration
• Summarize and maintain job folders, to include all key components of work
• Manage time tracking and employee hours, including collecting time sheets, maintaining hourly data by employee and job, and providing sign in sheets to accounting.
• Maintain Project Spreadsheet with current status and next steps
• Weekly scheduling and job assignments
• Finance & Procurement
• Process change orders and purchase orders
• Review and submit supplier invoices
• Track project invoicing status and submit daily and weekly invoicing instructions to accounting
• Assist procurement in purchasing the equipment and subcontracted services to ensure that all conditions of contract documents are identified/accounted for.
• Track inventory and order replenishment stock
• Compliance & Documentation
• Assist with DOB and utility paperwork
• File ConEd cases and manage communication
• Schedule inspections and submit rebate documentation
• Gather and maintain subcontractor compliance records, including certificates of insurance, scope of work, contacts and executed subcontractor agreements.
• Communication & Coordination
• Liaise between Sales, Subcontractors, Suppliers, and Accounting
• Use Slack, Asana, BuildOps and other platforms to track updates

Required Experience

• 2 years experience as an executive assistant or similar position managing complex projects and schedules
• Prefer past experience working within a construction company with hands on experience in assisting or managing construction projects
• Excellent time management skills with ability to multi-task and prioritize work
• Strong communicator, both verbally and in writing
• Computer skills include Microsoft Excel/Word and Google Apps (mail, calendar, spreadsheets, shared drive, etc.) with experience using BuildOps, Slack and/or Asana strongly desired
• Prefer 4-year degree with studies in construction, engineering, mechanics, and/or project management.

About us:

Dual Fuel is a Licensed Master Plumber, Oil Burner Installer, General Contractor and Coned Multifamily Partner that provides oil to gas conversions, combined heat and power systems (CHP), boiler installations, building repipes, heating controls, boiler monitoring, energy supply, energy efficiency retrofits and emergency service to residential and commercial buildings in the New York Metropolitan Area. More info on our company can be found at www.dualfuelcorp.com