Admin Executive

Job Summary

The Admin Executive plays a crucial role in managing the company's day-to-day administrative operations. This position is responsible for ensuring smooth office functions, handling office setup, managing vendor relationships, and supporting HR functions like visa processing and employee onboarding. The role requires strong organizational skills, attention to detail, and the ability to coordinate with internal and external stakeholders efficiently.

Key Responsibilities

• Oversee daily operations of offices and showrooms.
• Manage office relocations and new office setups.
• Negotiate and arrange the purchase of office supplies, equipment, and furniture.
• Ensure smooth building operations, including security, maintenance, and repairs.
• Assist in onboarding and offboarding of employees.
• Handle visa processing, labor office tasks, and insurance matters.
• Stay updated on and inform management about local government regulations related to labor, immigration, and free zones.
• Participate in preparing the administration budget and monitor financial performance.
• Maintain relationships with vendors and service providers.
• Ensure cost-effective procurement of administrative services.
• Prepare and maintain administrative reports and MIS.
• Organize and plan company events and team-building activities.
• Support inter-departmental coordination for smooth workflow.

Requirements

• Bachelor's degree in business administration or a related field.
• 4+ years of experience in administrative roles, preferably in the UAE.
• Familiarity with labor laws and government regulations in Dubai.

Skills & Competencies

• Strong organizational and multitasking skills.
• Excellent negotiation and vendor management abilities.
• Good understanding of HR processes and compliance.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong verbal and written communication skills.