Recruitment Manager

Job Description - Recruitment Manager

Location: Remote (Ontario)
Reports To: Director of Talent Acquisition

Ready to lead from the front and make a measurable impact in healthcare staffing?

Were looking for a highly driven and experienced Recruitment Manager to lead our recruitment operations and scheduling functions. This role is perfect for someone who thrives in a fast-paced healthcare staffing environment, enjoys coaching and mentoring a team, and isnt afraid to jump in and fill urgent roles themselves.

At Mimak Care, our clients depend on us to ensure every shift is filled with the right professional, on time. As the Recruitment Manager, you will be responsible for both leading the recruitment team and personally driving high-priority staffing assignments. Youll oversee day-to-day scheduling, manage last-minute backfills, and ensure compliance and operational excellence at all times.

Job Overview

This role combines leadership, strategic workforce planning, hands-on recruitment, and scheduling oversight. You will lead a team of Recruitment Coordinators and Specialists to deliver exceptional service to clients, while also managing your own portfolio of urgent, complex, or high-impact staffing needs.

Youll work closely with clients to anticipate demand, maintain a ready-to-deploy talent pool, and implement proactive recruitment strategies. Youll also be a key player in on-call crisis management, ensuring last-minute issues are resolved without compromising service quality.

Ownership Mindset

• You act like a business owner - you take full accountability for both recruitment success and shift fulfillment rates.
• You balance the needs of clients, candidates, and internal team performance to deliver strong outcomes.
• You lead by example, stepping in to support your team when urgent roles or scheduling challenges arise.
• You look beyond filling a shift to building long-term workforce stability.

Key Responsibilities

Strategic Staffing & Talent Acquisition

• Lead full-cycle recruitment for your own portfolio of urgent and high-priority roles, from sourcing and screening through to offer and placement.
• Oversee team performance to ensure rapid and effective talent placements, providing guidance and intervention when fill rates drop or urgent needs arise.
• Build and maintain talent pipelines for recurring and hard-to-fill positions using job boards, LinkedIn, ATS databases, referrals, and networking strategies.
• Conduct thorough candidate assessments through interviews, skills evaluations, reference checks, and compliance verification to ensure readiness for placement.

Scheduling & Workforce Management

• Oversee daily scheduling across client facilities, ensuring 100% shift coverage and proactive backfilling of open shifts.
• Manage last-minute cancellations by reallocating resources or sourcing replacements quickly to minimize service disruption.
• Coordinate with the after-hours team to manage urgent staffing requests, emergencies, and shift escalations outside of standard working hours.
• Streamline scheduling processes by improving communication channels, optimizing shift allocation methods, and leveraging technology for faster turnaround times.

Client & Candidate Relationship Management

• Act as the main point of contact for priority client accounts, handling escalations, feedback, and staffing updates.
• Conduct regular check-ins with clients to understand upcoming staffing needs and confirm satisfaction with current placements.
• Resolve service issues quickly by identifying root causes and implementing solutions that maintain trust and retention.
• Develop long-term candidate relationships by providing career guidance, consistent communication, and opportunities for professional growth.

Leadership & Mentorship

• Lead, coach, and mentor Recruitment Coordinators and Specialists, ensuring they have the skills, tools, and support to meet their KPIs.
• Conduct daily huddles to align on staffing priorities, urgent shifts, and team targets.
• Share recruitment best practices in sourcing, interviewing, and ATS optimization to improve overall team efficiency and performance.

Compliance & Risk Management

• Ensure all placements meet credentialing, licensing, and background check standards in line with healthcare regulations.
• Conduct regular compliance audits to verify that all active staff have valid and up-to-date documentation.
• Collaborate with compliance team to address and resolve risks before they impact client service.

Performance Tracking & Process Improvement

• Monitor key staffing metrics including fill rate, time-to-fill, candidate retention, and pipeline health.
• Prepare and present monthly reports with workforce trends, client demand analysis, and improvement recommendations for leadership.
• Identify and implement process improvements to reduce bottlenecks, increase placement speed, and enhance overall service quality.

On-Call Crisis Management

• Be available for on-call responsibilities to handle urgent staffing requests, last-minute cancellations, and client emergencies outside of regular business hours.
• Coordinate rapid response staffing by activating backup candidate pools and working closely with the after-hours team.
• Ensure smooth communication with clients and staff during off-hours incidents to maintain service continuity.

Qualifications

• 4-6 years of full-cycle recruitment experience, with at least 2 years in a leadership role (healthcare preferred).
• Proven track record in high-volume staffing and scheduling, ideally within healthcare or a similarly fast-paced environment.
• Demonstrated success in leading and mentoring recruitment teams, including performance management and coaching.
• Strong organizational, communication, and problem-solving skills, with the ability to manage competing priorities effectively.
• Proficiency with ATS, CRM systems, LinkedIn Recruiter, Boolean search, and scheduling software.
• Comfortable working under pressure with the flexibility to handle on-call responsibilities when needed.

If you're ready to lead from the front, shape the future of recruitment, and be part of a high-impact team, we want to hear from you.