Personal Assistant

Job Overview

Our client is seeking a highly organized and proactive Personal Assistant to provide administrative and personal support to senior management. The role involves managing schedules, coordinating meetings, handling correspondence, and ensuring smooth day-to-day operations while maintaining confidentiality and professionalism.

Experience & Qualifications

• 1 - 2 years of experience in a Secretary, Administrative Assistant, or similar role.
• Qualification in Finance, Accounting, Business Administration, or related field is an advantage.
• Experience in finance/bookkeeping and familiarity with Xero or QuickBooks is preferred.
• Proficiency in Microsoft Excel / Google Sheets and strong organizational skills.
• Excellent communication skills with the ability to work independently in a remote environment.
  
  Key Responsibilities
• Provide secretarial and administrative support to the operations and leadership team.
• Manage calendars and schedule meetings (face-to-face and Microsoft Teams).
• Coordinate travel arrangements including flights, accommodation, and car hire.
• Maintain digital filing systems and prepare reports, summaries, and spreadsheets.
• Assist with basic finance tasks such as invoice preparation, payment follow-ups, and expense tracking.
• Liaise with clients, vendors, and external stakeholders professionally.
• Track deadlines, monitor action items, and ensure timely task completion.
• Support administrative tasks such as conference arrangements, appointments, and insurance renewal tracking.

Interested candidates may submit their CVs to jobs@mindplus.global