Executive Assistant Operations Support

About Mindtech
Mindtech is your gateway to exciting and impactful tech projects. We specialize in end-to-end software outsourcing, linking Latin American talent with global opportunities. Our fast, cost-effective approach ensures that our clients receive exceptional service and innovative solutions. With a diverse team of over 70 skilled professionals across Latin America and the US, we are committed to delivering software that drives success.

About the role

We're looking for a proactive, detail-oriented Executive Assistant to provide high-level support to the VP of Finance & Operations (and occasionally the VP of Customer Success). In addition to classic EA responsibilities email management, calendar coordination, and task prioritization you´ll help drive operational efficiency by supporting light project work, such as contract organization, system improvements, and tool onboarding.

This role is perfect for someone junior to mid-level who thrives on organization, loves learning new tools, and can work independently with minimal handholding

Key Responsibilities

• Manage inboxes and calendars with a focus on prioritization and clarity
• Coordinate internal and external meetings, including agendas and follow-ups
• Track and organize tasks in Motion or similar task management tools
• Support light operational projects (e.g., organizing contracts, onboarding new tools, basic SOC2 readiness tasks)
• Help create systems and workflows for improved operational efficiency
• Serve as a liaison with vendors and partners when needed
• Maintain confidentiality and exercise sound judgment when representing executives

Tools You'll Use
Google Workspace (Gmail, Drive, Docs, Sheets, Calendar)
Slack
Tabs (contract management)
Motion (task/project tracking)
Vanta (compliance support)
Hoop (task/project tracking)
Wrangle (ticketing system)
Familiarity is helpful but not required well support your onboarding.

Requirements

• Exceptional written and verbal English communication skills
• Highly organized and detail-oriented
• Comfortable taking initiative and reprioritizing independently
• Able to exercise discretion, confidentiality, and sound judgment
• Tech-savvy and eager to learn new systems
• Experience in a SaaS or operational support role is a plus
  

We offer
●100% remote work
●Salary in USD
●Referral Program