Executive, Admin

Key Responsibilities:

• Conduct weekly and monthly inventory checks of stationery, pantry items, utensils, and office supplies to ensure accurate stock levels and timely replenishment.
• Prepare and compile quarterly procurement requests for stationery, pantry items, utensils, and office supplies and phone cards in accordance with operational requirements.
• Monitor, record, and prepare monthly fuel consumption reports for company vehicles and motorcycles, including MSO.
• Monitor and coordinate office cleaning services by inspecting cleanliness standards and following up with cleaning personnel to maintain a clean, safe, and organized working environment.
• Maintain and track incoming and outgoing documents through proper recording, filing, and document control procedures.
• Coordinate accommodation bookings and travel arrangements, including air and rail ticket reservations, for employees and business visitors, ensuring timely and cost-effective services.
• Prepare and maintain weekly administrative payment records using standardized formats, ensuring all supporting documents, including invoices and VAT invoices, are complete, scanned, and submitted to the Finance Department in a timely manner.

Requirements:

• Bachelor's degree in business administration or a related field.
• Minimum of 2 years of experience in administrative or general affairs functions, with exposure to at least two key areas of general administration or demonstrated subject matter expertise in a specific administrative function.
• Sound knowledge of administrative processes and office operations.
• Strong interest in administrative and operational support.
• Willingness to learn, adapt, and continuously develop professional skills.
• High level of responsibility, accountability, and attention to detail in handling assigned tasks.
• Excellent time management and organizational skills, with the ability to prioritize work and meet deadlines.
• Strong analytical and lateral thinking skills, with the ability to solve problems effectively.
• Good communication and interpersonal skills, with the ability to collaborate with stakeholders and influence positive outcomes.
• Ability to work effectively in a complex and fast-paced environment with multiple and sometimes competing priorities.
• Demonstrated intercultural awareness and sensitivity, with the ability to work effectively in a diverse workplace.