Facilities Management Executive

Primary Purpose:

The Facilities Management Executive position at La Ferme de Mont Choisy is responsible for the overall facilities management of all the property under the Mont Choisy Group, ensuring a safe, efficient, and productive work environment by managing and maintaining the physical infrastructure and services of all facilities of the company. It includes overseeing buildings, equipment, grounds, and support services.

Responsibilities:

• Overseeing the daily operations of the facilities management falling under the Mont Choisy Group
• Managing preventative, reactive maintenance and life-cycle requirements of equipment and buildings
• Managing the administrative part of the department
• Managing contracts and relationships with suppliers and stakeholders
• Overseeing and managing a team of facilities staff, including hiring, training and performance evaluation
• Ensuring that the building and its operations comply with relevant health and safety, security and environmental regulations
• Develop maintenance schedules and perform regular inspections of equipment and facilities
• Respond to emergency issues promptly
• Managing and coordinating external contractors for repairs, renovations and other services
• Developing long-term plans for facility improvement, upgrades and sustainability initiatives
• Prepare facilities budget to support maintenance and improvements
• Managing the facilities budget, tracking expenses and identifying cost saving measures
• Close management of all utilities across all the entities
• Communicating effectively with syndic, tenants, employees, and other stakeholders, and resolving issues and concerns.
• Implementing the best practice processes to increase efficiency in the department
• Negotiate contracts to optimize delivery and cost saving, and ensuring facility management needs are met
• Ensure efficient utilization of facility maintenance staff
• Manage the performance, develop and train staff in the Facilities Management function
• Track facilities budget through constant monitoring of expenses and payments
• Generate and present regular reports and reviews of facilities-related budgets, finances, contracts, expenditures and purchases
• Develop and implement cost reduction initiatives
• Monitor energy efficiency of property
• Managing various projects, from minor repairs to major repairs as may be required, ensuring completion on time and within budget
• Managing the technical team and coordinating with stakeholders during events
• Provide necessary assistance and support to overall Estate Operations

Skills: 

• Strong Management and Leadership Skills- Ability to lead, delegate tasks effectively and provide technical guidance and support
• Technical Knowledge - Familiar with building systems, maintenance procedures and relevant regulations
• Communication and Interpersonal Skills - Ability to communicate clearly and effectively with all stakeholders
• Problem Solving and Analytical Skills - Ability to identify and resolve issues efficiently and effectively
• Budgeting and Financial Management Skills-  Ability to manage budgets, track expenses, and identify cost-saving opportunities
• Project Management Skills -Ability to plan, organize, and manage projects effectively

Qualification: 

• Bachelor degree in Electro-mechanical or Mechatronics Engineering, or Facilities Management or related field

Experience:

• Minimum of 5 years of experience in Facilities Management, with 2 years minimum in a leadership role

Closing date:  30 June 2025