Sales Administration Officer

Primary Purpose 

The Sales and Administration Officer at Mont Choisy Group will be assisting the Sales Team for the administrative sales process and tasks in relation to sales agreements, budget, promotional plans, clerical, legal and notary requirements.

On a day-to-day basis, the duties will include answering the telephone, taking messages, scheduling appointments, preparing documents and correspondence, mailing newsletters, distributing reports and maintaining electronic and paper filing systems.

Responsibilities:

CRP to DOS

• Follow up of KYC, CDD and signature of CRP until Deed of Sale
• Follow up on the lead time with respect to signature and payment
• Request when needed SOA, process purchase orders and issue sales transaction invoices
• Compile monthly sales reports
• Ensure with notary that payment is received once transfer of same is made by client
• Contact customers by phone and/or email to answer queries and obtain any missing information
• Register and update information of personal information of clients and partners on CRM
• Support the sales department with other administration tasks, if requested
• Update master schedules with tracking of items received and outstanding

Economic Development Board

• Follow up with EDB for letter of approval
• Follow up with EDB for approval and issuing of letters of authorization (LOA)
• Apply to the EDB for residence permit on behalf of clients and ensure follow-up

Notary

• Prepare of all necessary documents needed to finalize the deed of sale of the unit under client's personal name / company / trust / others
• Follow up with respective institutions for the preparation of documents for company / trust
• Verify deed of sale prior to sending to client once payment received, confirm date and time for signature of deed of sale with notary
• Follow up with a notary for the preparation of the power of attorney, if applicable.
• Manage payment of reservation fees, notary fees and registration fees made by clients

Call for funds at different stage of construction

• Prepare of Call For Fund letter for each customer verify name, address, lots, date of signature, etc. if applicable and follow up funds received and chase clients for payment not effected.
• Any other assignments as may be delegated by your head of department

Qualifications:

• Diploma/ Degree in Business Administration
• Minimum of 2 years' experience in a similar field 

Competencies:

• Rigorous on timelines, files follow-ups and attentiveness to details
• Ability to adapt to new circumstances and to work in a team on different projects at a time
• Proficient in Microsoft office
• Excellent communication skills both written and verbal
• Cross functional working skills
• Effective organizational skills
• Dynamic and flexible
• Ability to be creative
• Able to be self-motivated
• Attention to detail
• Ability to work under pressure and meet deadlines

Application with CV should be submitted by email to hr@montchoisy.com by latest 29th May 2026. For more information on the Mont Choisy Group of Companies, please visit our website www.montchoisy.com. The company reserves the right to call only the best candidates for an interview and not to make any appointment following this advertisement.