Bookkeeper

JOB DETAILS

Job Title: Bookkeeper

Location: Remote

Reports To: Founders

Working Hours: 15-25 hours per week/Part-time

Work Shift: Flexible schedule with some overlap during U.S. business hours

Job Overview:

Based in Brooklyn and Seattle, this design studio is known for its refined, elemental approach to lighting, furniture, and spatial design. It creates thoughtfully crafted objects and environments that balance warm minimalism with playful curiosity. The team is seeking a detail-oriented, organized, and proactive Bookkeeper to support its growing business by maintaining accurate financial records, processing transactions, and ensuring timely payments and filings.

The Part-Time Bookkeeper will handle daily accounting tasks and ensure our books remain clean, accurate, and up to date. This includes recording transactions, reconciling accounts, managing bill payments, tracking expenses, and supporting monthly financial summaries. The role requires attention to detail, reliability, and excellent communication to coordinate with our U.S.-based team.

Key Responsibilities:

Bookkeeping & Data Entry

  Maintain and update accounting records in QuickBooks Online (multi-entity setup)
Record vendor bills, invoices, receipts, and journal entries accurately
Reconcile bank accounts, credit cards, and payment processors monthly
Ensure all transactions are categorized properly with supporting documentation
Track inventory purchases, COGS, and inter-company transfers

Accounts Payable & Receivable

  Prepare and schedule vendor payments (ACH, wire, or credit)
Manage A/P and A/R ledgers, following up on outstanding payments as needed
Prepare and send customer invoices in coordination with the U.S. team
Maintain organized records of all payments and receipts

Expense Management

  Review and categorize employee reimbursements and credit card expenses
Ensure all expenses are supported with receipts and properly coded
Assist with weekly or biweekly expense summaries for internal tracking

Compliance & Filing Support

Prepare data and reports for U.S. sales tax filings (multi-state)
Assist in organizing documentation for quarterly and annual tax filings
Maintain vendor W-9 and 1099 information for CPA coordination

Reporting & Communication

Prepare basic monthly reports (income, expense summaries, and reconciliations)
Support the Controller or Founders in preparing financial reviews and visualizations
Communicate clearly about discrepancies, payment issues, or missing documentation

Qualifications:

Bachelor’s degree or certification in Accounting, Finance, or related field
3+ years of bookkeeping experience (QuickBooks Online required)
Strong understanding of double-entry bookkeeping and basic accounting principles
Experience reconciling bank accounts and managing A/P and A/R
Familiarity with U.S. sales tax filing or compliance support a plus
Proficiency in Google Sheets or Excel
Excellent communication skills in English (written and spoken)
Highly organized, detail-oriented, and dependable with sensitive financial data