Accounts Clerk

Department: Finance / Accounts
Reports to: Finance Manager / Accountant

Key Responsibilities

• Follow up on credit applications and ensure proper documentation.

• Create and update customer profiles in the master database, maintaining accurate credit limits.
• Monitor and chase outstanding debtors in collaboration with Sales Representatives.

• Receive and acknowledge payments from various sources.

• Prepare and process cheque and cash banking transactions.

• Record payments received from debtors in the accounting system.

• Reconcile control accounts and investigate discrepancies.

• Follow up and process credit notes in a timely manner.

• Manage returned/unpaid cheques and initiate appropriate follow-up actions.

• Generate and send ageing reports at regular intervals.

• Prepare and send Statements of Account (SOA) and invoices to customers.

• Conduct spot checks on Salesmen's receipt books.

• Provide necessary documentation and clarifications to auditors.

• Ensure all invoices are fiscalised in compliance with regulations.

• Organize and conduct monthly meetings with Sales Representatives to review debtor status.

• Assist in the preparation of regular and ad hoc financial reports.

• Maintain proper filing and record-keeping of documents.

Qualifications & Skills

• Minimum Higher School Certificate (HSC) holder.

• At least 2 years experience in a similar accounting/credit control role.

• Strong attention to detail and accuracy.

• Highly committed, reliable, and trustworthy.

• Good organisational and time management skills.

• Ability to meet deadlines and work under pressure.

• Proficiency in MS Office (Excel, Word) and accounting software is an advantage.