Business Operations Assistant

General Information: 

• Location: Hybrid, Grand Rapids, MI
• Clearance Required: None
• Job Type: Full-time
• Travel: Travel 10% of the time to customer sites and Jovian HQ.

Position Summary:

• We are seeking a Business Operations Assistant to support our management team in the day-to-day business operations of the company. This position involves a variety of tasks across accounting, finance, human resources, and administrative functions. The ideal candidate is organized, detail-oriented, and has a background in business administration, accounting, finance, or a related field.
  This is a great opportunity for someone looking to gain broad exposure to internal business processes and play a key role in helping our organization run smoothly and efficiently.
  

Key Responsibilities:

• Accounting & Finance Support:
  • Assist with invoice processing, expense tracking, and account reconciliations.
    
  • Help prepare financial reports, budgets, and forecasts.
    
  • Coordinate with external accountants or finance teams as needed.
• Human Resources Support:
  • Assist in onboarding/offboarding processes and maintaining employee records.
    
  • Help coordinate HR documentation, benefits administration, and compliance tasks.
    
  • Support recruitment and scheduling of interviews.
• Administrative & Operational Support:
  • Manage calendars, meeting logistics, and internal communications.
    
  • Maintain office supplies, equipment inventories, and vendor coordination.
    
  • Help document and improve business processes and operational procedures.
• General Business Support:
  • Support internal reporting, data entry, and database management.
    
  • Assist in organizing corporate records, contracts, and internal documentation.
    
  • Serve as a liaison between departments to ensure consistent operations support.

Basic Qualifications:

• Bachelors degree in Business Administration, Accounting, Finance, Human Resources, or related field.
• 1-3 years of experience in a business operations, administrative, or coordinator role (internships and co-op experience acceptable).
  
• Proficient with Microsoft Office Suite (Excel, Word, Outlook) and general business software tools.
  
• Strong organizational skills and attention to detail.
  
• Excellent written and verbal communication abilities.
  
• Ability to manage multiple priorities and work independently or with a team.
  
  

Preferred Qualifications:

• Experience with accounting software (e.g., QuickBooks, NetSuite) or HR platforms (e.g., ADP, BambooHR).
• Familiarity with compliance requirements or regulatory processes (e.g., payroll, benefits, contracts).
  
• Interest in growing into a role with more responsibility in business operations or administration.
  
  

Why Join Us:

• Opportunity to work closely with executive leadership and learn the inner workings of a growing organization.
• Broad exposure to multiple business functions.
  
• Collaborative and supportive team environment.
  
• Professional growth, training, and development opportunities.