Job Openings Payables Administrator

About the job Payables Administrator

Job Overview
The Payables Administrator is responsible for managing administrative routines for stock and non-stock Vendors. The administrative routines include, but is not limited to, the processing of Vendor transactions, account reconciliations, account payments and managing Vendor profiles on the financial accounting system.

Objectives of this Role
  • Perform accounting routines within a fast-paced finance department as per Standard Operating Procedures
  • Performing a range of accounting and clerical tasks related to the Accounts Payables function
  • Processing of transactions such as invoices, credit notes and payments for all vendors
  • Tracking and recording purchase orders
  • Complying to the Accounts Payables department’s processes and procedures
  • Assist in audit financial routines
  • Execute accurate reporting, filing, and database management in multiple systems for all Vendors
  • Exercise integrity and confidentiality, and comply with statutory financial requirements

Key Responsibilities
  • Verify and post details of Accounts Payables transactions
  • Accurately review and process Vendor invoices and credit notes
  • Perform data entry functions associated with Accounts Payables
  • Review and reconcile invoice and credit note discrepancies
  • Performing Vendor reconciliations and resolving discrepancies
  • Review and balance Vendor accounts, analyse variances and prepare appropriate management reports
  • Address and respond to Vendor enquiries
  • Reporting to Payables Manager on a daily/weekly/monthly basis
  • Participate in month-end close activities, including preparation of monthly routines, complete reconciliation of accounts, and other Accounts Payables duties in a timely manner
  • Support other accounting and finance team members

Qualifications and Experience
  • Grade 12
  • B Comm. Degree/ Studying towards a relevant Degree or Diploma
  • Minimum 3 years' experience in an Accounts Payables department

Skills and Knowledge
  • Strong communication and negotiation skills
  • Excellent planning and organizational skills
  • Time management proficiency
  • Ability to multitask and operate well under pressure
  • Highly focused and deadline driven
  • Ability to work independently and prioritize tasks
  • People management and good relationship building skills
  • Analytical and problem-solving ability
  • High level diligence with meticulous attention to detail
  • Knowledge of basic financial and accounting principles and procedures
  • Working experience in accounting ERP systems
  • Intermediate user of Microsoft Office (Excel, Word, Outlook)