RFP Officer /in mining/

Role Summary:

An RFP Officer manages the end-to-end tendering and proposal process for mining-related goods and services, ensuring cost-effective, compliant, and technically suitable supplier selection.

Key Responsibilities:

1. Tender & RFP Management

• Prepare, issue, and manage RFP/RFQ/RFI documents
• Define scope of work in collaboration with engineering and operations teams
• Ensure clarity of technical and commercial requirements

2. Supplier Sourcing & Evaluation

• Identify and pre-qualify vendors (equipment, EPC contractors, service providers)
• Evaluate proposals based on technical specs, pricing, delivery, and compliance
• Conduct bid analysis and comparison reports

3. Commercial & Contract Support

• Support negotiations on pricing, terms, and delivery schedules
• Assist in drafting and reviewing contracts
• Ensure alignment with company procurement policies

4. Stakeholder Coordination

• Work closely with:
  • Engineering teams (technical specs)
  • Operations (site requirements)
  • Finance (budget control)
• Act as a bridge between internal teams and external vendors

5. Compliance & Documentation

• Ensure tender process complies with internal policies and industry standards
• Maintain accurate records of bids, evaluations, and decisions
• Support audits and reporting

Required Hard Skills:

• Tendering & procurement processes
• Contract management basics
• Cost analysis & commercial evaluation
• Understanding of mining equipment (e.g., heavy machinery, OTR tires, EPC services)
• ERP systems (SAP, Oracle, etc.)
• Advanced Excel (bid comparison, cost modeling)